Share Email Opening Title Maintenance Administrative Assistant  About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow. OUR VISION: We put the HOME in housing. OUR MISSION: To deliver exemplary service through: FISCAL responsibility to our clients; INTEGRITY in all aspects of our business practices; STABILITY for 45+ years of meeting our client's business needs; HUMILITY in relationships with clients, residents and employees and a commitment to always listen.   Description Peabody Properties seeks a Maintenance Administrative Assistant to work with the maintenance department at an apartment community in Charlestown, MA. The Maintenance Administrative Assistant works with the Service Manager to ensure the smooth operation of the site’s maintenance operations by maintaining accurate records, preparing correspondence, and assisting the Service Manager. Work under the supervision of the Property Manager and Service Manager Performs all duties assigned in a timely manner. Responsible for adhering to established Peabody Properties and Mishawum procedures. Assists with ordering maintenance supplies. Assists with scheduling contractors, subcontractors, and other vendors as assigned. Maintains a database of repairs for occupied units. Coordinates apartment turnover schedule. Follow up with residents on work orders to ensure timely completion. Assists with purchase orders. Assist with unit inspections. Assists with organizing and tracking inventory. Maintains an accurate and complete filing system. Reports any issues that could be of concern to the Service Manager, and Property Manager. Draft maintenance correspondences as needed. Ensures work orders are generated for all maintenance requests, in person, by phone, or email, and maintains work order files. Other duties as assigned.   Requirements for Job Strong written and verbal communication skills. Ability to work independently and part of a team. Detail-oriented and organized. Ability to manage time effectively. Maintain a positive and personable attitude. Previous administrative work experience preferred.   Education and Experience High school education or GED equivalent. 3+ years administrative experience. Basic understanding of maintenance operations a plus.   Compensation and Benefits: Peabody Properties offers competitive pay along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.   EEO Statement: Peabody Properties, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Manager and let us know the nature of your request and your contact information.  Smoke-free workplace. Drug-free work environment.   Peabody Properties participates in E-Verify.   Position Requirements   Number of Openings 1   Category Clerical   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Non-Exempt   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. 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