Job Summary
The Controller oversees the accounting and finance team to retain and advance the financial position and good standing of the Agency. The position manages the daily operations of the department, assuring accurate and timely reporting following generally accepted accounting principles. The position may ultimately supervise the Accounting Manager, but will have oversight of all accounting and financial activities not performed by the CFO.
Qualifications
Bachelor’s Degree, minimum 8 years progressive experience in multiple aspects of accounting, with 5 years progressive supervisory experience required. Non-Profit accounting, federal/state/local grant experience, payroll, budget, and audit and tax management required experience. Strong working knowledge of grants, general ledger, accounts payable, accounts receivable, payroll, tax, and budgeting. Must have prior grant reporting experience. Must be able to quickly synthesize complex or diverse information, identify and resolve problems, delegate work and set expectations for others, and exhibit sound and accurate judgment. Must have strong accounting software (Intacct preferred but not required) and spreadsheet skills, ability to communicate clearly and persuasively (verbally or in writing), ability to promote a respectful, positive work atmosphere and act as a role model for others. Must have high ethical standards and be flexible, highly motivated and able to work independently. Must be able to work with Directors, Associate Directors, Project/Grant Managers, and staff. A credit history and background check is required.
Essential Job Responsibilities
Assure generally accepted accounting principles and internal controls are followed throughout all accounting functions and that all activities are completed efficiently and in a timely manner.
Oversees day-to-day accounting functions, including but not limited to, accounts payable, accounts receivable, cash receipts, payroll, bank transactions, and oversight of the grant accounting and reporting team. Proper delegation to accounting manager. Achieves department goals and daily activities through effective delegation, expectation setting and direct supervision of employees, in accordance with the organization’s policies and applicable laws. The position will be required to perform tasks and entries/records in the system to assist with internal controls, periods of heavy volume, and when coverage is required due to vacancies or staff leave.
Maintains a respectful work environment through open communications and seeks to develop staff skills; encourages growth through inclusion in planning, decision-making, facilitating and process improvement when appropriate; provides regular feedback to assure performance to expectations.
Coordinates the month–end and year–end closing processes. Plays a detailed role as determined per the checklists.
Assists CFO with the preparation of monthly and year-end financial statements.
Assures compliance with monthly, quarterly, semi-annual and annual grantor deadlines, filing requirements, and financial reporting guidelines. Through the accounting manager, ensures all grants are properly billed in accordance with schedules. Manages accounts receivable to ensure funds billed are collected, with communication to internal and external contacts as needed to resolve issues.
Partners with Directors and program staff to support completion of requests for proposal or funding applications including providing budget projections incorporating future needs and strategic focus. Works closely with the grant and data teams to coordinate activities.
Leads the annual budget process incorporating agency and program specific goals resulting in Board approved operating budget.
Main contact for the Agency annual financial audit and related tax returns, including the 990, Justice Towers, annual charitable renewals for MD and VA and others if determined necessary. Main contact for the Agency retirement plan audit and filing of 5500. Maintain supporting schedules and ensures no findings or issues in the audit process.
Assists the CFO with annual insurance renewals for property, general liability, commercial automobile, workers compensation, management liability, and cyber insurance. Assists the CFO and HR department via participation of the annual renewal and pricing schedules for employee benefits.
Prepares regular and ad hoc reports that summarize and forecast business activity and financial position in areas of income, expenses, grant underwriting, present and expected operations; assists in preparation of items for presentation to Board of Directors. Provide monthly and quarterly reporting packages to CFO and to others as determined.
Implements new processes (where necessary) in support of agency initiatives.
Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness and adheres to safety, security, controls and confidentiality requirements.
Other tasks/projects assigned by the Chief Financial Officer.
Authority
In consultation with CFO and HR Manager, interview, hires, and disciplines employees in accordance with agency policies and all applicable laws
Reviews and authorizes administrative program expenditures in accordance with budget. Use agency credit card for appropriate and approved expenses when necessary.
Initiates and approves changes to agency general ledger.
Represent Agency at internal and external agency activities.
Recommend new Agency policies and standard operating procedures.
Review and authorize payroll for each submission (bi-weekly).
Review and recommend/submit checks for CFO signature.
Assist with electronic payments as needed and use of the appropriate bank system.
Measures of Success
Maintains accuracy of agency financial information throughout the year in support of monthly and quarterly cycles, annual audits, tax filings, government, grantor and agency reporting.
Consistently meets grantor and agency reporting deadlines and provides timely response to customer issues. No findings on grant compliance related to financial data.
Supervised staff grow in skills and function as a team to achieve goals.
Customer feedback regarding engagement with department and staff is positive.
Consistently attends internal meetings representing department.
Maintains all procedures in accordance with internal controls.
Maintains clean audit and good standing of agency.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations are made to enable individuals with disabilities to perform the essential functions. The duties of this job require standard physical requirements of an office related role. The role primarily requires completion of tasks using a computer, attendance at meetings whether in-person or virtual, and light physical demands to assist with deliveries of departmental supplies.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations are to enable individuals with disabilities to perform the essential functions. The environment is an office environment. The noise level in the work environment is usually low to moderate. This position is eligible for up to three (3) days a week of remote work. This can be changed, at the discretion of the CFO, based on Agency requirements and work schedules. Remote work requires the employee to have appropriate and strong internet access and a working location suitable to efficient activities.
This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Pay: $100,000 - $125,000
EEO Statement
House of Ruth Maryland upholds the mission of the Equal Employment Opportunity Commission by being an Equal Employment Opportunity Employer. All applicants will be considered for employment and will not be excluded because of color, race, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, or age.
The Total Rewards Package includes, but is not limited to, medical/dental/vision insurance, prescription plan, PTO, 403(b), and Employee Assistance Program.
|
Click here for technical assistance.
