Share Email Opening Title Senior Specialist, Production & Operations   Description The Senior Specialist, Production & Operations for Academy Oral History Projects works with the Associate Director in facilitating the management of video production activities as well as operations for the Oral History Projects department. This includes coordination across three areas of work: new video oral history productions (in the areas of pre-production, production and post-production), department administration and office management, and project management for department activities overall. This position is represented by a union. Review of applications will begin within one week of this job posting. Applications close September 27, 2024. Reports to: Associate Director, Oral History Projects   Duties and Responsibilities:   Production Assist in producing (or solely produce) 15-30 Visual History interviews per year. Manage production crew and contractors (researchers, interviewers, and crew), ensuring that current and consistent operating procedures are followed. Schedule and book interview locations, travel and crew nationally and internationally. Coordinate with interviewees on interview scheduling and preparation. Research, determine and implement workflow process and aesthetic improvements for video productions. Keep up to date with current film industry and oral history production practices, policies and procedures (with an emphasis on keeping interviewees safe). Train and supervise production intern and participate in onboarding and training sessions with archival interns. Records management - oversee use of production database to track production status, priority interviewees and recommended interviewees. In collaboration with the Oral History Projects Associate Director, plan a yearly production schedule, review and adjust the schedule according to budgets, talent schedules, curatorial priorities, and crew production trips nationally and internationally. Ensure operation of equipment and make decisions about equipment use, maintenance, modification and procurement. Document and update internal and collaborative production and post-production workflows and best practices. Present and represent OHP at conferences and/or on panels. Oversee the project management of Visual History Program interviews edits by contract editors, for both approval and finalization. Serve as project lead for securing approval of interview edits from interviewees. Serve as a primary point of contact with vendors and contractors. Participate in project management and project tracking, oversee post-production deliverables, and QC tracking. Assist in maintenance of post production workflows. Participate in the creation of derivative works such as reels and other curatorial short-content projects.   Department Operations Process invoices on a weekly basis to ensure contractors and vendors are paid on time. Montior purchasing, expenses and coordinate budget tracking. Maintain an updated interviewee, co-producer, partner, contractor, vendor management database. Primary liaison for contractor accounting and administrative needs. Coordinate with different departments to achieve optimal work production Academy-wide. Participate in annual budgeting process. Provide recommendations and suggestions for improvements in any aspects related to increased performance or streamlining operations. Help with the onboard process of new interns and contractors including helping to screen and interview candidates, as necessary. Assist in training new stakeholders and collaborators as necessary and ensure policies and procedures are followed.   Position Requirements Qualifications and Requirements: A bachelor’s degree in film production, film history, or preservation. A master's degree preferred. 3 years of professional production experience. Formal education or on-the-job training with the oral history methodology. Expertise in video production (preferably with oral history or interview content), preferably with some experience working internationally. Experience in production management. Knowledgeable of production software, video production, post-production, lighting, composition, color correction, and aesthetics. Exceptional organizational skills and attention to detail. Ability to handle tight deadlines and complex situations. Ability to work effectively and consistently with minimal supervision. Strong interpersonal and project management skills and an effective and kind leadership presence. Financial accountability and planning skills. Advanced working proficiency with Microsoft Office. Intermediate working proficiency with Adobe Creative Suite applications, such as Adobe Premiere. Intermediate working proficiency with database tools, such as Airtable. A passion for film history and oral history. Excellent communication and presentation skills. Ability to think strategically and plan with the goal of process improvement. Ability to establish and maintain cooperative working relationships with Academy staff, oral history project temporaries, Academy members, industry professionals, and vendors. Passion for project management, operations, and working with talent.   If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis. The expected salary for this role is $31.25 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.   Our Benefits: Comprehensive medical, dental, and vision. PTO and Sick Time 401(k)   #LI-DNI   Full-Time/Part-Time Full-Time   Position Senior Specialist, Production & Operations   Location Los Angeles   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. To search for an open position, please go to http://oscars.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Director, Digital Management Services Information Technology in Los Angeles , CA Posted on: 9/17/2024 [Apply Now] Custodial Associate in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Supervisor, Facility, AM Shift in Los Angeles , CA Posted on: 10/10/2024 [Apply Now] AMPAS Security Officer in Los Angeles , CA Posted on: 10/7/2024 [Apply Now] Director, Internal Communications in Los Angeles , CA Posted on: 9/23/2024 [Apply Now]

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