We are looking for an enthusiastic, experienced purchasing specialist to lead the daily activities of our purchasing department. The responsibilities include:
Purchasing
• Monitors and ensures requisitioning, purchasing and receiving processes comply with policies including SOX compliance.
• Maintains SaaS purchasing system.
• Reviews purchase requisitions and purchase orders, negotiates prices and terms, and expedites delivery of goods and services, solicit quotes and selects vendors.
• Reviews contracts for purchases and services with company lawyer when necessary.
• Reviews invoices for payment.
• Prepares monthly capital report.
• Oversees Receiving functions.
• Supervises and trains purchasing and receiving/facilities team. Sets goals, administers work duties, assigns special projects, writes reviews, etc.
• Assists management in reviewing and analyzing requirements for special projects, acts as Project Manager as needed.
Office Administration
• Coordinates furniture installations and office moves and assignments.
• Oversees and monitors food, beverages and supplies in break areas. Maintains service on equipment.
• Coordinates special meeting requests for equipment and food.
• Administers claims to insurance company.
• Keeps hotel information up-to-date and works with NEC-J in preparation for annual agreements.
• Liaison for exports and imports, coordinates with corporate trade compliance and third party logistics company.
• Administers corporate credit card program for travel and purchasing.
Office Facilities
• Serves as liaison between NEC Labs and building management company.
• Coordinates and oversees building projects within NEC Labs space.
• Maintains office facilities and reports requests, repairs, and problems to building management company for resolution.
• Prepares office/lab/common areas for inspections.
• Communicates building management projects and activities.
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• Bachelor’s degree or equivalent
• Broad knowledge of purchasing, office management and facilities
• 3-5 years’ experience in related area as an individual contributor; at least 2 years prior supervisory experience
• Strong computer skills including SaaS purchasing system, MS365 a plus
• Strong negotiating skills, organized, detail oriented, proactive, self-starter
• Excellent oral and written communication skills
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