About Mills James:
Mills James is a dynamic and innovative full-service production company, staffed by over 230 event and video professionals. With offices, production facilities, and hospitality properties in five states, we are renowned for our excellence in delivering exceptional services. Our commitment to creativity, quality, and client satisfaction sets us apart in the industry.
Job Summary:
We are seeking a seasoned Executive Assistant to support the President of Mills James. The ideal candidate will be a highly organized, detail-oriented professional with several years of experience working with C-suite executives. This role requires exceptional discretion and the ability to maintain strict confidentiality with all business matters. The Executive Assistant will be responsible for managing the President's schedule, organizing and drafting written communications, coordinating meetings, and ensuring smooth day-to-day operations to maximize the President's time. This new position is Full-time, Monday - Friday, in the office.
Key Responsibilities:
- Schedule Management: Efficiently manage the President's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
- Meeting Coordination: Prepare agendas, compile necessary digital materials, and ensure timely communication and follow-up for all meetings. Attend meetings as needed to take minutes and provide summaries.
- Organizational Support: Maintain an organized system for tracking tasks, projects, emails and other communications. Assist with prioritizing and managing daily activities.
- Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality. Ensure all business matters are managed securely.
- Communication: Serve as the primary point of contact for the internal administrative team, providing communication on matters pertaining to the President. Draft and manage email correspondence, reports, and presentations.
- Administrative Tasks: Perform general administrative duties, including filing and data entry, and. Support other executive team members as needed.
- Problem Solving: Anticipate the needs of the President and proactively address potential issues. Provide solutions to improve efficiency and effectiveness.
Qualifications:
- Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably with C-suite level executives.
- Education: Bachelor's degree in business administration, Management, or a related field preferred.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Excellent problem-solving and decision-making capabilities.
- Personal Attributes: Professional demeanor, proactive attitude, and the ability to thrive in a fast-paced environment.
Benefits:
- Mills James offers a comprehensive benefits package for this full-time opportunity, including AnthemERC Health & Wellness, Guardian Dental Plan and VSP Vision Care, 401(k) traditional and Roth Savings plan with company match.
- Opportunities for professional development and growth
- Positive and collaborative work environment.
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