Share Email Opening Title Specialist, Education Initiatives  Description Revised on June 17, 2024 About the Academy Education Department: The Education Initiatives office is a fast-paced programming department that is responsible for education outreach programs. In addition, the department is also responsible for the summer Academy Gold Rising Internship program and the Visiting Artists Series which are a key part of the Academy’s ongoing cultural equity and inclusion initiative that works to break down barriers and expand opportunities for young people who traditionally have not had access to entertainment industry career paths. Job Summary: The Academy Education Department is seeking a highly dedicated and dependable individual to serve as Specialist of Education Initiatives. This position reports to the Senior Director, Education Initiatives. While the duties of this position include basic administrative and support, the successful candidate will also demonstrate advanced organizational, project management, and interpersonal skills, as well as a strong work ethic and sense of individual responsibility. Attention to detail is a must. Salary: The expected hourly range for this role is $25.00-$26.00. The actual base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis. This position is represented by a Union Duties and Responsibilities: Support the Sr. Director of Education Initiatives and Associate Director by providing administrative support to the Education Initiatives and Academy Gold Rising teams including scheduling meetings and Zooms, answering phones, greeting guests, creating meeting agendas, taking meeting notes, replying to general Gold Rising inquiries via phone/mail/email, managing files, and processing invoices and expense reimbursements. Provide project management for various programs and events. Provide department coordinator additional support with project management duties on Airtable. Assist with events and logistics for education programs including inquiries and preparation of event materials such as creating PowerPoint slides for programs and sending confirmation letters to panelists and guests, creating Run of Show, and handling logistics for all educational events. Ensure that all documents and spreadsheets for programs are properly maintained and up to date. Edit panelist and speaker biographies for all programs. Create slides and collect video and other content for events. Assist department with recruitment and sourcing candidates through MyStaffingPro. Onboard summer interns and assist with the creation of summer documents. Manage department email account and respond as needed. Schedule interviews with internship candidates. Update Gold Rising App during the summer. Perform other duties as assigned to achieve the goals of the department and the Academy.   Position Requirements Qualifications and Requirements: A bachelor’s degree in education, Public Administration, Event Management, or a related field is preferred. 2-3 years of professional administrative and project management experience preferred. Knowledge of motion picture history is preferred. Excellent organizational skills, detail-oriented, with demonstrated proficiency in computer expertise, especially with Microsoft Outlook, Word, Excel, and PowerPoint. Experience with organizing Zoom Meetings and Zoom Webinar and basic knowledge of AirTable. Basic writing skills. Outstanding communication skills with special attention to detail and accuracy. Excellent interpersonal skills essential, with the aptitude to handle a variety of people, personalities, and ever-changing schedules and situations with diplomacy, discretion, and poise. Must be detail-oriented and able to work on multiple projects in a fast-paced, high-pressure environment. Flexibility, with the capacity to multi-task, meet deadlines, follow instruction, handle change, and maintain a cool head and pleasant demeanor in stressful circumstances. Some night and weekend work may be required and may be assigned on short notice.   Why Work at the Academy: Career Advancement: Enjoy clear pathways for promotion within the Academy. Impactful Programs: Play a crucial role in coordinating the Academy Gold Rising Internship and Visiting Artists Series, promoting cultural equity and inclusion. Engage with Talent: Create development opportunities for underrepresented youth. Innovative Projects: Contribute to unique educational outreach programs and special events that inspire future industry leaders.   Benefits: Comprehensive medical, dental, and vision. PTO and sick time 401(k) retirement plan   If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.     #LI-DNI   Full-Time/Part-Time Full-Time   Position Senior Coordinator, Education Initiatives   Location Los Angeles   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. 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