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Title

Senior Coordinator, Marketing & Communications 

Description

Job Summary:

The Senior Coordinator will provide administrative support to the Chief Marketing & Communications Officer. You will manage calendars, relay timely and sensitive messages and information, process documents, book travel, and manage projects as assigned. You will work collaboratively and strategically across Academy-wide initiatives and programs.

 

Duties and Responsibilities:

  • In support of the Chief Marketing & Communications Officer, schedule meetings, sessions and calls, make travel arrangements, and manage invoices and expense reimbursements.
  • Provide logistical and administrative support for internal and external meetings including those with teams that reside inside the Marketing & Communications team including Brand Creative, Communications, Marketing and Digital Marketing.
  • Work with team members on various special events and press opportunities including the Student Academy Awards, Gold Rising events, member meetings, Academy Museum events and all Oscar-related special events.
  • Process invoices and track expense reimbursements for department and senior leaders.
  • Maintain confidential records, data and documents pertaining to department administrative needs and any notes and data related to those files.
  • Review a variety of documents for proper formatting and spelling to ensure consistent output.
  • Other duties and special projects as assigned.
 
Position Requirements

Qualifications and Requirements:

  • A bachelor’s degree in marketing, communications, or other related field.
  • 2+ years of experience supporting a high-level executive. Experience in film, entertainment and PR agencies preferred.
  • Ability to work discreetly and professionally with high level executives, VIPs, and boards, and with Academy members, outside companies and the public.
  • Outstanding communication skills, including highly professional verbal and written communication skills with special attention to detail and accuracy.
  • Proficiency in MS Office applications (Outlook, Word, Excel, and PowerPoint). Experience with relational databases a plus (CRM desired).
  • Ability to work, meet deadlines, and remain flexible to last minute changes in a fast pace and high-pressure environment.
  • Availability to work some nights and weekends as needed and possibly assigned on short notice.

 

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

The expected starting hourly rate for this role is $23.00. The actual base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

#LI-DNI

 
Full-Time/Part-Time Full-Time  
Position Senior Coordinator, Marketing & Communications  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
 
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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