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Occupancy Specialist 

About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

OUR VISION: We put the HOME in housing.

OUR MISSION: To deliver exemplary service through:

  • FISCAL responsibility to our clients;

  • INTEGRITY in all aspects of our business practices;

  • STABILITY for 45+ years of meeting our client's business needs;

  • HUMILITY in relationships with clients, residents and employees and a commitment to always listen.


Peabody Properties seeks an experienced Occupancy Specialist to join its management team for apartment communities in Boston's Fenway.

The Occupancy Specialist is responsible for the recertification process at the property and is required to know about all aspects of recertifications, program compliance, and resident relations. 

Responsibilities include but are not limited to processing and collecting resident information including 3rd party verification, determining eligibility for continued occupancy, processing interim certifications as needed, ensuring proper calculation of income, assets and rent levels.  LIHTC and Project-Based Section 8 experience needed. COS certification a plus. Bilingual English/Spanish a plus.


Functions of the Position:

  • Assists with processing of paperwork of all eligible applicants from application to admission under various subsidy programs by verifying income, ensuring proper calculation of income, assets and rent levels;
  • Schedule and conduct resident interviews and determine eligibility for continued occupancy;
  • Ensure proper calculation of income, assets and rent levels;
  • Maintain resident files in accordance with company policy and regulatory agency policy;
  • Enter data in OneSite software;
  • Update Spectrum’s end of the year status report;
  • Process interim certification as needed;
  • Update Annual DHCD report;
  • Maintain and update resident’s utility allowance release forms;
  • Maintain and update Over House and Under House internal list


Education and Experience

  • 3+ years’ experience in property management;
  • Proficiency in the administration of all current government housing assistance programs such as LIHTC, Project-Based Section 8 and EIV. COS certification a plus;
  • Knowledgeable in all aspects of recertifications, program compliance and resident relations;
  • Knowledge of OneSite, proficiency with Microsoft Word, PowerPoint, and Excel;
  • Strong communication, organizational, writing, and computer skills;
  • Excellent customer service skills;
  • Demonstrated attention to detail in document/file maintenance – high degree of organization required;
  • Proficient understanding of basic math concepts.


Compensation and Benefits:

Peabody Properties offers competitive pay along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.


EEO Statement:

Peabody Properties, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Manager and let us know the nature of your request and your contact information.  Smoke-free workplace. Drug-free work environment.


Peabody Properties participates in E-Verify.

Position Requirements  
Number of Openings 1  
Category Operations  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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