Share Email Opening

Specialist, Core Collection Reference Files, Full-Time 


Job summary:

The Specialist, Core Collection Reference Files assists with the maintenance of the Production Files sub-collection. This position is responsible for various duties including processing collections, creating, and updating database records, preparing materials for digitization, assisting with tours, and performing public service. This is a full-time (40 hours per week) position in the Core Collection Reference Files Department of the Margaret Herrick Library and reports to the Supervisor, Production Files.

Duties and responsibilities:

  • Sort, organize and process archival collections including advertising materials such as pressbooks, lobby cards, and promotional ephemera.
  • Create and update Production Files and Works database records.
  • Enter and update metadata for digitization projects.
  • Assist with curation, set-up, and presentation for departmental library tours.
  • Acquire and process digital press kits.
  • Process Academy Awards documents.
  • Clip online and hard copy publications.
  • Perform public reference service.
  • Additional department tasks and projects as assigned.
Position Requirements

Qualifications and Requirements:

  • A bachelor’s degree in film studies, history, art history or related field.
  • A master's degree in library and information science or archival studies from an accredited program preferred.
  • 2+ years of experience in an archive or library preferred.
  • Knowledge of film history, the film industry, and the ability to conduct extensive research.
  • Understanding of archival principles, digital preservation practices and current metadata standards.
  • Experience handling fragile materials.
  • Familiarity with integrated library systems, content management systems and digital asset management systems.
  • Strong computer skills including experience with Microsoft Office, Adobe Acrobat, and a familiarity with Axiel Collections and Airtable.
  • Customer service and public speaking experience preferred.

Personal Characteristics:

  • Detail oriented, enthusiastic, self-motivated, and organized.
  • Ability to set priorities, meet deadlines, take direction and capable of working on multiple projects simultaneously.
  • Pleasant personality, able to work independently and collaborate closely with colleagues.

Physical Demands:

  • Ability to move and retrieve boxes up to 40 pounds from high shelving units.
  • Ability to work on a computer for long periods of time.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

The expected base hourly rate for this role is $27.02. The actual base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.


Full-Time/Part-Time Full-Time  
Position Specialist, Core Collection Reference Files, Full-Time  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently not accepting applications.

To search for an open position, please go to


Other Jobs Within Same Category
-- None found --

Other Jobs Within 60 Miles
Custodial Associate in Los Angeles , CA
Posted on: 12/19/2023
[Apply Now]

Supervisor, Facility in Los Angeles , CA
Posted on: 12/19/2023
[Apply Now]

Director, Marketing in Los Angeles , CA
Posted on: 6/3/2024
[Apply Now]

Senior Vice President, Marketing and Audience Development in Los Angeles , CA
Posted on: 6/3/2024
[Apply Now]

Senior Coordinator, Marketing & Communications in Los Angeles , CA
Posted on: 6/3/2024
[Apply Now]


Click here for technical assistance.