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Medical Front Office 

Category Front Office  

The West Valley's leading cardiology group is expanding and looking to add valuable and skilled team members to our comprehensive and long-standing Practice.

Cardiac Solutions provides a personalized, team-oriented approach to patient care by promoting wellness through education, innovation, and technology. We offer intensive educational opportunities for patients through our disease management clinics and employ a multidisciplinary approach. All team members play a vital role in providing our patients with tailored care and support services. Our focus helps to prevent the progression of heart disease and minimize hospital admissions for our patients.

  • Competitive wages
  • Uniform/Scrub Allowance
  • Monday - Friday for most positions
  • 7 Company Paid Holidays*
  • Employee Medical coverage option as low as $23.00 per paycheck*
  • Dental & Vision*
  • Supplemental coverage options to include Life/AD&D, Short-Term, Long-Term, Critical Illness, Hospital, Accidental*
  • 401(k) retirement plan
  • Paid Time Off*
  • Paid Sick Time
  • Employee Assistance & Discount Programs

*Available to full-time, regular employees*


This Front Office Representative is responsible for maintaining exceptional customer service while efficiently checking patients in and out of the office to include scheduling, rescheduling and cancelations of all office appointments as needed. The front office team will collect patient copays including balances owed, complete orders, remove flags and work assigned task buckets. This position is required to travel and rotate to any or all of Cardiac Solutions office locations.


  • Promptly greets and acknowledges patients.
  • Use EMR system to check patients in and out in for their scheduled appointment.
  • Review and update patient information to ensure patient profile is always up to date.
  • Scan in all necessary insurance cards, ID's, and any paperwork, if applicable.
  • Obtain Patient Photos when needed
  • Collect co-pays and/or balances and document patients financial and appointment notes accurately in the system.
  • Communicate with internal departments regarding any changes in patient information.
  • Sign in/out cash boxes at beginning and end of work shift.
  • Settle cash boxes and credit card machine for individual cash drawers.
  • Activate patients in the portal.
  • Work assigned daily tasks.
  • Utilize office opening and closing procedures to open and close office daily.
  • Other duties as assigned per the need of the organization and within scope of position.
Position Requirements


  • Knowledge of Microsoft Office products.
  • Knowledge of HIPAA regulations.
  • Knowledge of medical insurances.
  • Skill in working with an EMR system, athenaPractice preferred.
  • Ability to work in a fast-paced environment and work well under pressure.
  • Ability to provide quality patient care and customer service.
  • Ability to use mental math, work with currency and make change.


  • 6-months medical front office experience preferred
  • High School Diploma or equivalent required.
  • Excellent computer skills
  • Detail oriented.
  • Excellent verbal and written communication skills.
  • Excellent customer service skills.
  • Medical terminology helpful.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the following physical/work environment functions apply:

  • Sit, stand, bend, lean, talk, and hear for extended periods of time.
  • Type, utilizing a computer keyboard and maneuvering a computer mouse.
  • May lift up to 25 lbs.
  • Utilize a multi-line telephone system.
Full-Time/Part-Time Full-Time  
Shift Days  
Minimum Education  
Travel Requirements This position is required to travel and rotate to any or all of Cardiac Solutions office locations.  
Exempt/Non-Exempt Non-Exempt  
Location All Offices  
About the Organization Cardiac Solutions is a medical, physician-owned business that provides a comprehensive range of cardiac health services to the general public and referred patients. Founded in 1984 by Dr. Joseph Caplan, our clinics have established a solid reputation for innovative cardiology treatments and personalized cardiovascular care. We are proud of our status as the West Valley's leading cardiology team, specializing in YOUR total heart care. Our board-certified cardiologists always put your treatment and care first, allowing you to have the peace of mind knowing that your heart is in good hands.

With our intensive educational opportunities through nurse-directed clinics, we help prevent the progression of heart disease by offering extensive cardiology testing. Our main goal is to avoid hospital admissions by accurately diagnosing and treating cardiac problems at the earliest possible stage. During this process, you not only build a relationship with your physician, but with the many members of our TEAM, all of whom are focused on YOUR heart health.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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