Share Email Opening Apply Now Title Medical Records Clerk  Category Medical Records   Description The West Valley's leading cardiology group is expanding and looking to add valuable and skilled team members to our comprehensive and long-standing Practice. Cardiac Solutions provides a personalized, team-oriented approach to patient care by promoting wellness through education, innovation, and technology. We offer intensive educational opportunities for patients through our disease management clinics and employ a multidisciplinary approach. All team members play a vital role in providing our patients with tailored care and support services. Our focus helps to prevent the progression of heart disease and minimize hospital admissions for our patients. Competitive wages Uniform/Scrub Allowance Monday - Friday for most positions 7 Company Paid Holidays* Employee Medical coverage option as low as $23.00 per paycheck* Dental & Vision* Supplemental coverage options to include Life/AD&D, Short-Term, Long-Term, Critical Illness, Hospital, Accidental* 401(k) retirement plan Paid Time Off* Paid Sick Time Employee Assistance & Discount Programs *Available to full-time, regular employees* POSITION SUMMARY: This position is responsible for acquiring and maintaining proper documentation for all necessary medical records in a professional and confidential manner. ESSENTIAL JOB DUTIES: • Prepares physician and clinic schedules three days in advance. • Scans, indexes, and verifies medical records. • Faxes 2nd requests on next day appointments. • Answers overflow calls and rotates through working the Release of Information desk. • Activates patients in Patient Portal, checks messages and answers patient questions. • Processes Not-In-System folder in FaxCom to be done daily. • Checks Hybrid fax throughout the day and refaxes any unsent faxes. • Adds New Referring Physicians and APP's to the Service Provider database and notifies the Billing department. Also adds electronic addresses in the portal. • Completes Outlook emails and Electronic Medical Records system (EMR) flags throughout the day. • Acquires necessary medical records and documents for patient charts by communicating via telephone, facsimile, or personal contact with other medical facilities. • Prints add-on reports at 8:00 a.m., 11:30 a.m., 1:30 p.m., 3:00 p.m. and 4:15 p.m. Emails Medical Records staff if report is run prior to 4:15 p.m. • Retrieves medical records box in Front Office and Physician's outbox in Physician's room and distributes outbox to appropriate staff. • Checks phone and online Patient Portal messages and replies to them. • Review mail, stamp and distribute to appropriate departments. • Process P2P prints out notes and indexes to patient charts. • Check Link Logic errors/DTS throughout the day and process errors. Must also communicate with appropriate manager for assistance. • Responsible for moving records in Fax Com Folders to include: MedRecords, Records Release, Referrals, and Index the To Index Folder. • Responsible to obtain/verify orders with physicians for Front Office staff. • Run Records Release report daily between all offices. • Other duties as assigned per the need of the organization and within scope of position.   Position Requirements KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of Microsoft Office products. • Knowledge of HIPAA regulations. • Skill in prioritizing work assignments. • Skill in utilizing computer software. • Ability to maintain confidentiality and professionalism. • Ability to work effectively with others. EDUCATION AND/OR EXPERIENCE: • Minimum of one year’s experience in a medical office or healthcare field preferably working in a medical records position. • Excellent verbal and written communication skills. • Excellent customer service skills. • Medical terminology preferred. • Experience using electronic medical record programs preferred.   Full-Time/Part-Time Full-Time   Shift Days   Minimum Education   Travel Requirements   Exempt/Non-Exempt Non-Exempt   Location All Offices   About the Organization Cardiac Solutions is a medical, physician-owned business that provides a comprehensive range of cardiac health services to the general public and referred patients. Founded in 1984 by Dr. Joseph Caplan, our clinics have established a solid reputation for innovative cardiology treatments and personalized cardiovascular care. We are proud of our status as the West Valley's leading cardiology team, specializing in YOUR total heart care. Our board-certified cardiologists always put your treatment and care first, allowing you to have the peace of mind knowing that your heart is in good hands. With our intensive educational opportunities through nurse-directed clinics, we help prevent the progression of heart disease by offering extensive cardiology testing. Our main goal is to avoid hospital admissions by accurately diagnosing and treating cardiac problems at the earliest possible stage. During this process, you not only build a relationship with your physician, but with the many members of our TEAM, all of whom are focused on YOUR heart health.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently accepting applications. 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