Salary range - Up to $60,500 per year
POSITION SUMMARY: Responsible for the oversight, coordination, and administration of a range of athletic and sports-related Venues Parks & Arts programming including competitive, instructive, and recreational activities for both adults and youth.
As a leader and employee of the City of South Bend, you are called upon to serve in a manner that supports Our Core Values: Excellence, Accountability, Innovation, Inclusion, and Empowerment as you carry out our primary employee expectations: Champion Values & Organizational Pride, Champion Operational Excellence, Make Sound Decisions, Embrace Coaching and Accountability, Communicate with Excellence, Value Diverse People and Perspectives, Embrace Personal Development, Exhibit a Positive Attitude and Own Your Health, Wellness & Safety
SCHEDULE: Monday – Friday 8am-5pm Schedule may vary, including nights and weekends based on department needs.
SUPERVISION EXERCISED: Responsible for overseeing supervision of staff. Ex: Athletic Field Maintenance/Zamboni, Softball Commissioner, Leeper Tennis Center Supervisor, Tennis Employees, Officials/Umpires, Volleyball Employees, Instructors, Etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Serve as a representative of the City of South Bend, demonstrating positive attitude and progressive actions through the display of professionalism, courtesy, and appropriate tact and discretion in all interactions
- Participates in the development, construction, maintenance and up-keep of VPA athletic facilities, ice rink, and fields.
- Cultivates athletic and sports-related programs, activities, and events offered across all VPA facilities and fields.
- Cultivates and manages partnership relationships with external/community stakeholders and other VPA divisions in the development, coordination, and implementation of athletic and sports-related programs, activities, and events.
- Coordinates the scheduling and rental of VPA athletic fields, including softball, baseball, football, soccer, basketball, tennis, volleyball, pickleball and others as requested.
- Knowledge of rules and regulations regarding various youth and adult athletic recreation activities, leagues, and tournaments.
- Analyzes trends and community needs in relation to athletic and sports-related programming and prepares long range plans to meet those needs.
- Develops athletic facilities, grounds maintenance and custodial standards; determines special user requirements; works with division staff to develop maintenance schedules based on user needs.
- Effectively recommends hire, trains, supervises and evaluates performance of athletic facilities staff.
- Reviews and approves employee timesheets and oversees scheduling.
- Establishes systems and methods for training, motivating, and supervising the work team and a system of communication and cooperation among staff.
- Oversees, supervises, and evaluates the Softball Commissioner and the entire softball program.
- Oversees, supervises, and evaluates the Leeper Tennis Center, facility, and programs.
- Oversees, supervises, and evaluates the Athletic Field Maintenance/Zamboni Staff and field/court rentals & schedules.
- Recruits and coordinates volunteer coaches.
- Responsible for completing/reviewing credit card transactions.
- Researches, prepares, and submits administrative reports as requested.
- Represents the department to outside stakeholders, community groups, and organizations.
- Maintains equipment inventory. Purchases necessary equipment as needed for programs.
- Helps department maintain national accreditation.
- Oversees setup and utilization of specialized software for online program/event/league registration, customer relationship management, and data tracking/reporting.
- Responsible for updating and maintaining webpages on the department’s website.
- Oversees marketing for athletic and sports-related programs, activities, and events.
- Handles the fiscal management of athletic programming, which includes preparation of an annual budget, maintaining account projects, submitting purchase orders, and direct pay.
- A commitment to support the City of South Bend Venues Parks & Arts mission: The mission: Inspire a more livable South Bend for all, connecting us to emotionally engaging experiences and to one another. Our primary focus areas include arts and culture, recreation, and public placemaking. The places we care for and the services and programs we offer have a significant impact on social equity, neighborhood and economic impact, health and wellness, and ecological stewardship.
NON-ESSENTIAL/MARGINAL FUNCTIONS: Perform other duties and assume other responsibilities as apparent or as assigned.
EDUCATION / QUALIFICATIONS:
- Bachelor's degree in Sports Management, Parks & Recreation, Physical Education, or related field.
- Two to four years’ experience in league sports, programming and/or officiating.
- Working knowledge of City of County government a plus.
KNOWLEDGE SKILLS AND ABILITIES:
- Knowledge of principles and processes for providing customer and personal services.
- Working knowledge of programming activities related to diverse groups.
- Knowledge of relevant equipment, policies, procedures, and strategies that directly affect the operation of athletic and sports-related programming.
- Working knowledge of contracts, contract governance, contractual language and the contract lifecycle.
- Working knowledge of program marketing, communication, and social media skills a plus.
- Standard computer proficiency. Ability to learn, setup and operate various software for league and camp/clinic registration, field reservation, customer management, and reporting.
- The ability to communicate orally and express in writing information and ideas.
- The ability to supervise and coordinate work activities or personnel, such as training staff members and assigning work duties.
- Ability to think creatively by developing, designing, or creating appropriate programming.
CERTIFICATES, LICENSE, REGISTRATION:
- Valid Driver’s license, or ability to obtain one, required.
- CPR/AED Certification
EQUIPMENT: Desktop Computer, Laptop Computer, Calculator, Telephone, Copy machine, Fax machine, Automobile, Sports, and Recreational equipment.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The Employee is occasionally required to walk, use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds, Specific vision abilities required in this job include vision and the ability to adjust focus.
WORK ENVIRONMENT: Work is performed in an office setting or in the field with moderate inside or outside temperatures. The noise level in the work environment is usually quiet to moderate in the office and moderately loud in the field. Entire facility inside and outside is smoke free.
|
Click here for technical assistance.
