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Title

Procurement Specialist  

Category Procurement  
Description

Position is Open Until Filled unless posted otherwise.

Hiring pay range: $26.56 - $33.20

Full pay range: $26.56 - $39.84

 

GENERAL PURPOSE OF JOB:

Prepares and facilitates the purchase of goods and services through a competitive solicitation process.

ESSENTIAL JOB FUNCTIONS:

(These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment)

Procurement Operations:

  • Coordinates and administers all details for the purchase of goods and services.
  • Assists departments and elected offices in the development of specifications for various types of procurements for goods and services.
  • Prepares and facilitates the process for Invitation for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Quotes (RFQs).
  • Performs market research, vendor interest, and posts solicitation opportunities on various portals.
  • Facilitates and conducts bid openings. Facilitates pre-bid and pre-proposal site visits, and selection committee meetings. Reviews bids and proposals for responsiveness and legal compliance. Conducts vendor debriefs.
  • Facilitates the selection and evaluation of bids and proposals by the selection committee.
  • Acts as the liaison with vendors during the solicitation process and facilitates all relevant communications.
  • Prepares Notices of Award, Notices to Proceed and Board of County Commissioner agendas for recommendations of award.
  • Negotiates routine contracts and change orders with contractors and suppliers.
  • Assists the Procurement and Contracts Director in the development procurement policies.
  • Prepares procurement documents, including contracts, solicitations, and change orders. Ensures appropriate documentation is available for audit and/or public information purposes.
  • Collaborates with and conveys information to all internal procurement staff as well as departments.
  • Conducts research on product availability, prices, and best practices.
  • Makes recommendations as to the appropriateness of terms and conditions for projects to ensure that the solicitation process is compliant with all federal, state, and local procurement laws.
  • Monitors contract performance and makes recommendations to the Procurement and Contracts Director based upon performance measures.
  • Oversees and manages the disposal of surplus property process in accordance with the Garfield County Procurement Code.
  • Act as liaison with vendors; contacts vendors regarding changes on orders in progress; investigates and resolves discrepancies between purchase orders and invoices; ensures timely delivery and compliance of contract terms.

Other duties as assigned.

 

CORE COMPETENCIES:

(Representative of the knowledge, skills, and abilities expected of the position)

  • Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
  • Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer’s needs.
  • Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiencies.
  • Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
  • Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies.
  • Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

 

BENEFITS:

  • Medical, Vision, Dental
  • Disability & Life Insurance
  • Retirement Plan
  • Paid Vacation & Sick Time
  • Employee Wellness Programs
  • Employee Gyms

To view the complete benefits information, please visit https://www.garfield-county.com/human-resources/benefits-brochure/

 
Position Requirements

MINIMUM QUALIFICATIONS:

(Any combination of experience and education that would likely provide the required knowledge, skills and abilities as determined by Garfield County may be substituted for the following requirements.)

  • Education: High School Diploma or equivalent required. Bachelor’s degree in business administration, finance, accounting, or a related field preferred.
  • Experience: Three years of experience in procurement and data entry, working with complex web-based purchasing/procurement systems, and data processing/management.
  • Licenses & Certifications: Valid driver’s license

 

PHYSICAL ACTIVITIES AND WORK ENVIRONMENT:

The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform essential functions.

REQUIRED PHYSICAL ACTIVITIES:

  • Sitting: The primary task involves sitting at a desk, computer, or workstation for extended periods, performing administrative tasks and using computer equipment.
  • Lifting and Carrying: Occasional lifting and carrying of lightweight office supplies, documents, or small packages may be required, typically not exceeding 10 pounds.
  • Bending and Reaching: May involve occasional bending or reaching to access office equipment, files, or supplies within standard office settings.
  • Grasping and Typing: Proficiency in using a keyboard, mouse, and office equipment, demonstrating fine motor skills for typing, clicking, and manipulating documents.
  • Visual Acuity: Reading printed and on-screen materials, including text, graphics, and data, and for viewing computer monitors for extended periods.
  • Hearing: Adequate hearing to engage in conversations, respond to telephone calls, and interact with colleagues in a typical office environment.
  • Walking/Mobility: Occasional short walks, or mobility, within the office premises may be necessary to attend meetings, access common areas, or collaborate with colleagues.
  • Stamina: Maintain the ability to maintain focus, productivity, and attention to detail while working at a desk for standard office hours.

WORK ENVIRONMENT:

Work is primarily performed in a standard office environment.

WORK HOURS:

  • Regular Full-Time position, 40 hours per week.
  • Hours are typically 8:00am to 5:00pm Monday through Friday.
  • There may be times when an employee may need to work outside the established work week, such as after hours or on the weekend.

 

REQUIRED TRAVEL:

The employee may occasionally be required to drive throughout various parts of the County.

TECHNOLOGY AND EQUIPMENT:

Computer and relevant software applications, spreadsheets, calendars, and word processing. Will also work with calculators, telephone systems, and mobile phones.

NOTE: This position requires a pre-employment background check with will include a Criminal Background Check and Employment Verification, and Motor Vehicle Record. Employment is contingent upon successful completion of a Criminal Background Check and Employment Verification

THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County’s current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County.

 
Full-Time/Part-Time Full-Time  
Location Glenwood Springs, Colorado.  
Benefit Information To view information about our benefits package, please visithttps://www.garfield-county.com/human-resources/benefits-brochure/  
Hiring Range $26.56 - $33.20  
Full Pay Range $26.56 - $39.84  
Driving Classification Essential  
Number of Openings 1  
Exempt/Non-Exempt Non-Exempt  
Req Number PRO-24-00001  
Open Date 4/29/2024  
About the Organization Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.  
EOE Statement Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://GarfieldCountyColorado.appone.com



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