Summary: The Accounting Specialist is responsible for general bookkeeping activities and practices within the office. Will participate in reviewing and appraising financial procedures and records. Will perform procedures associated with billing, premium distribution and account reconciliation. Essential Duties and Responsibilities include the following. Other duties may be assigned. - Maintains various detailed excel spreadsheets
- Process all invoices, statements and bills for client accounts as assigned.
- Cuts checks/remits payment to various vendors along with appropriate back-up
- Reconcile, process and enter carrier payment information.
- Maintains general ledger accounting system.
- Research, resolve and respond to customer/group account problems and discrepancies in a timely, accurate and professional manner.
- Document and maintain all procedures and processes for groups assigned to you.
- Report weekly progress or status of regular and special projects to the Supervisor and Manager.
- Work with other departments to establish efficient and effective cross-departmental workflow and communications.
- Complete all assigned bank reconciliations in a timely and accurate manner.
- Manages monthly close and reconciliation of accounts and prepares monthly financial statements and reports.
- Researches and evaluates pertinent information in order to maintain proper accounting procedures and operations; develops controls to ensure high standards are maintained (this includes adequate/efficient in office filing)
- Assists in conducting monthly carrier reconciliations.
- Assists in the preparation of annual reports/forms
- Reviews and Audits various monthly billing reports for accuracy and completeness including but not limited to employer contributions and hours reports.
- Conducts financial audits.
- Helps prepare for Board Meetings.
- Prepares complex employer contributions and banking
- Performs other duties and responsibilities as assigned by Management.
Knowledge, Skills, & Abilities: - Strict attention to detail.
- Functional understanding of the billing process system.
- PC proficiency with Word, Excel, Outlook. QuickBooks knowledge preferred.
- Excellent verbal and written communication skills.
- Strong math, problem-solving and analytical skills required.
- Must be able to follow directions, work with minimal supervision and interact with all departments and levels of management.
- Knowledge of Union, Trust, Pension and Benefits Industry preferred.
- Must be able to maintain strict confidentiality.
- Ability to prioritize and multi-task.
- Professionalism and respect for co-workers at all times.
Supervisory Responsibilities: This job has no supervisory responsibilities. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school; or 2 to four years related experience in a fast paced accounting environment and/or training; or equivalent combination of education and experience. Language Skills: Ability to read, speak, and write effectively in English. Ability to interpret documents such as plan documents, memos, letters, and procedure manuals. Ability to write routine reports, meeting notes, project documentation, and correspondence. Ability to speak effectively before customers or employees of organization. Ability to effectively address or resolve customer service issues within guidelines of the position. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, and commissions. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized or non-standardized situations. Certificates, Licenses, Registrations: Valid, class C license in state working with no adverse driving record. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit for extended periods in front of a computer. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee may frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. This position requires the employee to work in the office. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. |
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