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Institutional Archives Intern, Summer 2024 




About the Museum

The Academy Museum of Motion Pictures advances the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discovery.

The Academy Museum of Motion Pictures is the largest museum in the United States devoted to the arts, sciences, and artists of moviemaking. Global in outlook and grounded in the unparalleled collections and expertise of the Academy of Motion Picture Arts and Sciences, the Academy Museum offers exceptional exhibitions and programs that illuminate the world of cinema.

About the Department

In direct support of the Academy Museum’s mission, the Registration and Collections Management Department preserves and protects the museum’s collections following best practices. Department staff includes conservators, registrars, collection specialists, an institutional archivist, and records management.


About the Position

The Academy Museum of Motion Pictures is seeking an organized, enthusiastic intern to assist the Institutional Archivist in developing an institutional repository to collect materials documenting the museum’s history.

This internship will focus on aspects of museum archives including arrangement and description, digital preservation, and archival processing. This may include updating and creating database records, following digital preservation processes, and rehousing analog material.

The intern will gain skills in descriptive metadata, archival rehousing, digital preservation, and hands-on experience with the archives and collections held by the Academy Museum Archives, which include documents, ephemera, artifacts, building models, and born-digital material. Primary responsibilities will include processing and cataloging recent acquisitions. Tasks will include creating folder-level records and processing/preserving born-digital materials. The intern will gain experience in the proper handling of archival materials, in archival arrangement and description, and in digital preservation principles.

Other responsibilities may include assisting collections management staff with tasks related to museum collections and exhibitions. Training in material handling will be provided as needed.

Upon completion, the intern will understand documentation and preservation practices in the creation of an institutional archive at a young museum.


  • The intern will assist in cataloging and processing archival collections by rehousing using archival materials, creating and updating database records, and generating digital image documentation as needed. The intern will also become familiar with levels of digital preservation and follow workflows for preserving and documenting born-digital materials.
  • Specific processing or cataloging projects will depend on the current needs and/or the intern's skills and interests but will focus on documentation of analog and/or digital materials recently acquired from internal museum departments for the institutional repository.
  • The intern will have visibility to areas of registration and collections management throughout the internship. In addition, the intern will learn about archival best practices for handling digital and paper materials.


Working Conditions

The internship will take place in the museum’s vault spaces, conservation lab, and collections offices located at the Academy’s Pickford Center for Motion Picture Studies in Hollywood and at the Academy Museum’s Saban building’s administrative area, in direct proximity to the supervisor and the rest of the department staff. The building and workspaces are wheelchair accessible. Equipment provided will include a dedicated workstation with desk space and access to a laptop, printer, and required office supplies.

Position Requirements


  • Graduate student seeking to complete an advanced degree in archival studies, library science, museum studies, public history, or related field.
  • Some previous museum or archival object handling experience and familiarity with collection databases preferred.


Physical Requirements

  • Must be able to remain in a stationary position for periods of more than 2 hours and move up to 25 lbs. Accessibility accommodations will be arranged as needed.


Other Requirements

  • If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.



This is an unpaid internship for Academic Credit.

Approximately 16 hours/week or as needed to meet the hours required by the candidate’s educational program.

Summer 2024, internship to begin the week of July 1st and run through mid-September.





Full-Time/Part-Time -unspecified-  
Position Institutional Archives Intern, Summer 2024  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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