Share Email Opening Title Manager - Special Events / Development and Promotions  Open Date 3/19/2024   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Exempt   Bargaining / Non-Bargaining Non-Bargaining   Division Venues Parks and Arts   Location Development & Promotion   Reports To Development Director   Schedule Mon-Fri 8am-5pm. Schedule may vary due to departmental needs.   Pay Rate up to $55,000 annually   Description Salary - up to $55,000 annually POSITION SUMMARY: Plans, markets, organizes, conducts, supervises, and oversees various departmental and city-wide special events. ESSENTIAL DUTIES AND RESPONSIBILITIES: Serve as a representative of the City of South Bend, demonstrating positive attitude and progressive actions through the display of professionalism, courtesy, and appropriate tact and discretion in all interactions. Coordinates and facilitates special events for the city including themes, concepts, and objectives in relation to organizational goals. Assists in managing special events budgets. Plans, organizes and implements various special events. Could be asked to serve on committees that increase event or development opportunities. Serves as a liaison between city departments, business owners and vendors in the coordination of special events. Assists in the planning, coordination and implementation of a major city-wide two-day event. Seeks approval to purchase necessary equipment as needed for events. Presents reports and outcomes of events to Development Director and others as required. Assists department in maintaining accreditation relating to special events and development. Researches and recommends opportunities for special events and community partnerships with outside organizations. Research best practices, cutting edge programs and events; find ways to incorporate surprise and delight into events. Coordinates with public safety, legal, risk management, insurance and external stakeholders. Works with marketing team to promote events and development. Assists in the setup and utilization of specialized software for event registration, customer relationship management and data tracking/reporting. A commitment to support City of South Bend Venues Parks & Arts mission. The mission: Inspire a more livable South Bend for all, connecting us to emotionally engaging experiences and to one another. Our primary focus areas include arts and culture, recreation, and public placemaking. The places we care for and the services and programs we offer have a significant impact on social equity, neighborhood and economic impact, health and wellness, and ecological stewardship. NON-ESSENTIAL/MARGINAL FUNCTIONS: Assumes additional responsibilities as requested. QUALIFICATIONS: To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Schedule may vary including nights and weekends based on departmental needs. EDUCATION AND EXPERIENCE: Bachelor’s Degree in Parks & Recreation, Event Planning, Non-profit Management, or a closely related field (or equivalent experience). Minimum three years’ experience in special event management preferred. KNOWLEDGE AND ABILITIES: Knowledge and experience relating to event planning methods and principles. Skilled in prioritizing, organizing, and managing multiple simultaneous projects. Good oral and written communications skills working with the public. Knowledge of municipal government and/or non-profit operations. Working knowledge of program marketing, communication, and social media skills a plus. Ability to organize, plan, and prioritize work, developing specific goals and plans to accomplish work. Ability to coordinate the work and activities of others – Getting members of a group to work together to accomplish tasks. CERTIFICATES, LICENSE, REGISTRATION: Valid Indiana Driver’s License Possess or the ability to obtain First Aid/CPR certification within one year from the date of employment. EQUIPMENT: Desktop Computer, Laptop Computer, Calculator, Telephone, Copy machine, Fax Machine, Automobile, Sports and Recreational equipment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk, use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus. WORK ENVIRONMENT: Work is performed in an open, creative office space that fosters collaboration, promotes innovation and allows efficient exchanges of information. The workspace will consist of open offices and meeting spaces that encourage interaction and group work.   Position Requirements   Required   About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play. ***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***   EOE Statement EOE/ADA Statement The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis. The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).   This position is currently not accepting applications. 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