Share Email Opening Apply Now Title Meeting Planner (large Federal agency)  About the Organization BETAH is a certified small business that focuses on projects and partners addressing issues of social equity, sustainable communities, and healthy populations. As a team of diversely talented professionals, we make a difference every day-for our clients, for the citizens they serve, and for the communities in which we live. At BETAH, we approach our work with passion, creativity, and resolve. Client confidence and satisfaction are the measures of our success. BETAH is comprised of experts from a variety of fields-including communications, marketing, management, event planning, and technology. We unite diverse talents into a shared commitment to excellence.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Description Meeting Planner   We have an immediate opening for a full-time Meeting Planner to support a government client. We are looking for an individual with in-person, hybrid, and virtual meeting and conference planning experience. The position is hybrid with required on-site attendance at events and meetings as needed. The ability to work on-site in the DC area is a requirement. The candidate must reside within 50 miles of Washington, DC.   Essential, Knowledge, Duties & Responsibilities The following essential meeting planning responsibilities include, but are not limited to: Designing, planning, and delivery of face-to-face, hybrid and virtual meetings and events. Executing logistical tasks necessary for events that regularly exceed client expectations. Managing event budgets. Developing detailed event-specific task and project work plans. Facilitating client kick-off, internal, and external planning meetings. Managing the flow of tasks for events. Coordinating site selection and supplier selection. Assisting with contract negotiations and supplier agreements. Preparing client meeting facilities for both in-person and hybrid events. Reviewing and approving BEOs and supplier orders. Overseeing and managing venue and supplier activities onsite. Preparing Zoom Meeting Pro and Zoom Webinar rooms for client meetings. Preparing Zoom registration pages for events and providing regular client updates. Providing technical support assistance to hybrid and digital meeting participants. Managing the travel process including arranging travel, lodging, and transportation for meeting participants, speakers, staff, and clients. Developing participant communications for internal and client approval. Working with speakers to obtain, format, and load presentations for events. Managing registration process including developing online registration, tracking registration, and providing registration reports. Working with clients to develop meeting materials. Finalizing post-meeting tasks - distributing thank you letters, event surveys, etc. Providing lessons learned after events with recommendations for future events.   POSITION REQUIREMENTS   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill, and/or ability required.   General Skills   Ability to manage multiple tasks effectively. Ability to work independently, as a self-starter, and within short timeframes. Ability to work as part of a team. Attention to detail including deadlines and quality control. Strong written and verbal communication skills. Demonstrated meeting planning skills. Good computer skills in a Windows environment (MS Office - Word, Excel). Good understanding of digital meeting and webinar tools such as Zoom and Microsoft Teams. Able to plan and execute on-site and hybrid meetings in the Washington, DC area with occasional travel to meetings as required by the client.   Education and Experience   Bachelor’s degree Meeting Planning Certification (CMP, DES, CGMP, etc.) 3 to 5 years of related experience and/or training   FULL-TIME/PART-TIME   Full-Time   LOCATION   Hybrid with on-site events as needed   Position Requirements   Full-Time/Part-Time Full-Time   Salary Range   Position Meeting Planner (large Federal agency)   Close Date   Location Gov't Client (DOJ)   This position is currently accepting applications. 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