Share Email Opening Title Meeting Coordinator / Logistics Specialist (large Federal agency)  About the Organization BETAH is a certified small business that focuses on projects and partners addressing issues of social equity, sustainable communities, and healthy populations. As a team of diversely talented professionals, we make a difference every day-for our clients, for the citizens they serve, and for the communities in which we live. At BETAH, we approach our work with passion, creativity, and resolve. Client confidence and satisfaction are the measures of our success. BETAH is comprised of experts from a variety of fields-including communications, marketing, management, event planning, and technology. We unite diverse talents into a shared commitment to excellence.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Description Meeting Coordinator/Logistics Specialist   We have an immediate opening for a full-time Meeting Coordinator/Logistics Specialist to support a government client. We are looking for an individual with in-person, virtual, and hybrid meeting experience to provide event support for a government client. The position is hybrid with required on-site attendance at events and meetings as needed. The ability to work on-site in the DC area is a requirement. The candidate must reside within 50 miles of Washington, DC.   Essential, Knowledge, Duties & Responsibilities The following essential meeting and logistics coordination responsibilities include, but are not limited to: Supports the designing, planning, and delivery of face-to-face, hybrid and virtual meetings and events. Supports all the logistical tasks necessary for events that regularly exceed client expectations. Assists in the development of event budgets. Develops detailed event-specific task and project work plans. Facilitates client kick-off, internal, and external planning meetings. Prepares client meeting facilities for both in-person and hybrid events. Prepares Zoom Meeting Pro and Zoom Webinar rooms for client meetings. Prepares Zoom registration pages for events and provides regular client updates. Serves as point of contact for meeting participants and speakers. Provides technical support assistance to hybrid and digital meeting participants. Assists with arranging travel, lodging, and transportation for meeting participants, speakers, staff, and clients. Develops participant communications for internal and client approval. Works with speakers to obtain, format, and load presentations for events. Assists with developing online registration, tracking registration, and providing registration reports. Works with clients to develop meeting materials. Finalizes any additional post-meeting tasks - distribute thank you letters, event surveys, etc. Provides detailed notes and meeting summaries of planning activities. Provides lessons learned after events with recommendations for future events.   POSITION REQUIREMENTS   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill, and/or ability required.   General Skills   Ability to manage multiple tasks effectively. Ability to work independently, as a self-starter, and within short timeframes. Ability to work as part of a team. Attention to detail including deadlines and quality control. Strong written and verbal communication skills. Demonstrated meeting planning skills. Good computer skills in a Windows environment (MS Office - Word, Excel). Good understanding of digital meeting and webinar tools such as Zoom and Microsoft Teams. Able to support the planning and execution of government events in the Washington, DC area with occasional travel as required by the client.   Education and Experience   Bachelor’s degree Ability and desire to obtain one of the following certifications within 18 months of hire: CMP, DES, or CGMP. 1 to 3 years of related experience and/or training   FULL-TIME/PART-TIME   Full-Time   LOCATION   Hybrid with on-site events as needed     Position Requirements   Full-Time/Part-Time Full-Time   Salary Range   Position Meeting Coordinator / Logistics Specialist (large Federal agency)   Close Date   Location Gov't Client (DOJ)   This position is currently not accepting applications. 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