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Title

Accounting Manager 

Position Accounting Manager  
Location Admin Building  
Department Finance, Information Technology & Facilities  
Full-Time/Part-Time Full-Time  
Job Type Regular  
Level of Education Bachelor Degree in Accounting or equivalent advocacy experience  
Shift Days  
Description

Position Summary:

The Accounting Manager assists the Associate Director of Finance oversee accounting and financial grant operations to retain and advance the financial position and good standing of the Agency. The position assists in managing the daily operations of the accounting department, and supervises the staff accountant role(s) assuring accurate and timely reporting following generally accepted accounting. The accounting manager, through preparation of materials and review of work performed by the staff accountants, and in collaboration with the grants, data, and program teams ensures that all Agency grant reporting and billing requirements are met, including analysis of required modifications and communications.

Position Description:

  • Assure generally accepted accounting principles and internal controls are followed throughout all accounting functions and that all activities are completed efficiently and in a timely manner.
  • Assists in managing day-to-day accounting functions, including but not limited to, accounts payable, accounts receivable, cash receipts, journal entries, petty cash, bi-weekly payroll, bank transactions, bus passes, gift cards, and AMEX charges.
  • Achieves department goals and daily activities through effective delegation, expectation setting and direct supervision of employees, in accordance with the organization’s policies and applicable laws. Maintains a respectful work environment through open communications and seeks to develop staff skills; encourages growth through inclusion in planning, decision-making, facilitating and process improvement when appropriate; provides regular feedback to assure performance to expectations.
  • Significant contributor to the month, quarter, and yearend close procedures.
  • Assures compliance with monthly, quarterly, semi-annual and annual grantor deadlines, filing requirements, and financial reporting guidelines. Ensures all grants are properly billed in accordance with schedules. Manages A/R to ensure funds billed are collected.
  • With the Associate Director of Finance, partner with Directors, grant staff, and program staff to support completion of requests for proposal or funding applications including providing budget projections incorporating future needs and strategic focus. Works closely with the grant and data teams to coordinate activities.
  • Maintains awareness of programmatic and staffing changes and incorporates these in funding projections. Salary spread projections and management of grant assignments is a key function of the role.
  • Plays a key role in the annual budget process incorporating agency and program specific goals resulting in Board approved operating budget.
  • Play a key role in the annual Agency audit process, included related tax returns and the retirement plan audit.
  • Prepares regular and ad hoc reports that summarize and forecast business activity and financial position in areas of income, expenses, grant underwriting, present and expected operations; assists in preparation of items for presentation to Board of Directors.
  • Seeks to understand and resolve customer issues in a timely and efficient manner.
  • Implements/recommends new processes (where necessary) in support of agency initiatives.
  • Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness and adheres to safety, security, controls and confidentiality requirements.
  • Other tasks/projects assigned by the Associate Director of Finance.

Authority

  • In consultation with CFO, Associate Director of Finance and the HR team, interview, hires, and disciplines employees in accordance with agency policies and all applicable laws
  • Reviews and authorizes administrative program expenditures in accordance with budget.
  • Initiates and approves changes to agency general ledger.
  • Represent Agency at internal and external agency activities.
  • Recommend new Agency policies and standard operating procedures.
  • Require program and other Agency staff to follow procedures required related to accounting transactions.
  • Use Agency provided credit card, if received, to make reasonable and necessary and approved business purchases.

Measures of Success

  • Maintains accuracy of agency financial information throughout the year in support of annual audits, tax filings, government, grantor and agency reporting.
  • Consistently meets grantor and agency reporting deadlines and provides timely response to customer issues. No findings on grant compliance related to financial data. Billing is done on time, each month, based on established schedule.
  • Supervised staff grow in skills and function as a team to achieve goals.
  • Customer feedback regarding engagement with department and staff is positive.
  • Consistently attends internal meetings representing department.
  • Maintains all procedures in accordance with internal controls.
  • Maintains clean audit and good standing of agency.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations are made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands for computer and other functions; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations are to enable individuals with disabilities to perform the essential functions. The environment is an office environment.

This position is eligible for up to three (3) days a week of remote work. This may not start right away due to training requirements. This can be changed, at the discretion of the CFO, based on Agency requirements and work schedules.

 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

 
COVID Policy  
Benefits Medical Insurance Prescription Plan Dental Insurance Vision Insurance Paid Time Off Life Insurance Retirement Savings and Planning Employee Assistance Program  
EOE Statement House of Ruth Maryland is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, veteran status, or any other protected characteristics as outlined by federal, state, or local laws.  

This position is currently not accepting applications.

To search for an open position, please go to http://HouseOfRuth.appone.com



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