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Title

Executive Assistant 

Category Administrative and Clerical  
Req Number ADM-24-00007  
Open Date 2/28/2024  
Number of Openings 1  
Department Quality Safety and Performance 

Work type Regular Full-time 

Grade Grade 4 ($28.64/hr to $34.23/hr) 

FTE

Posting Close Date 03/11/2024 

Description

Overview

Holland Bloorview Kids Rehabilitation Hospital is Canada’s largest pediatric rehabilitation hospital. This role provides administrative support to the Director, Quality, Safety and Performance (QSP) the Inclusion, Diversity, Equity, Accessibility and Anti-racism (IDEAA) office, the senior bioethicist, and various committees, task-forces, programs and initiatives aligned with these portfolios. This role has significant breadth, scope, and responsibility.

Key Responsibilities

  • Responsible for the day-to-day activities of the QSP and IDEAA offices including meeting and event coordination, minute taking, material preparation and collation and assisting with work flow and follow up.
  • Support for the bioethics forum including agenda and minutes, and other administrative duties to support the senior bioethicist
  • Provides direct support to the Director of QSP, including calendar management, scheduling meetings with internal and external stakeholders, prioritizing and distributing correspondence, preparing documents and reports and maintaining related files
  • Administers the QSP and IDEAA payroll
  • Processes invoices for payments, and processes purchase orders such as those related to the ordering of books, manuals, training materials, booking conferences for department staff as well as maintaining department office supplies and equipment for QSP, IDEAA and the senior bioethicist
  • Assists in organizing, planning and completing special projects as assigned including administrative support related to Accreditation Canada preparation
  • Provides administrative support related to policy management, and updating of intranet pages for the included programs
  • Acts as an active member and administrative support for several committees within the hospital including Bioethics forum and the IDEAA Taskforce where minute taking, scheduling, agenda development are needed.
  • Performs other duties as assigned

Qualifications

  • Minimum of 5 years executive assistant experience in a healthcare environment preferred
  • Graduate of a college program or equivalent
  • Able to work independently as well as possess a strong sense of “team” approach
  • A well cultivated critical thinker who:
    • Raises vital questions and problems, formulating them clearly and precisely
    • Communicates effectively with others in figuring out solutions to complex problems
  • Proactive with exceptional project coordination skills
  • Strong organizational skills and event planning experience
  • High level of attention to detail
  • Significantly skilled with MS Office Products: Teams, Excel, Word Power Point and Outlook able to:
    • Generate Excel spreadsheets with advanced formatting and filtering options.
    • Knowledge of advanced macros an asset
    • Create Word documents with advanced formatting and layouts.
    • Produce impactful customized PowerPoint presentations
    • Use enhanced MS Outlook calendar management options
  • Able to coordinate and manage virtual and in-person meetings when required
  • Ability to use and trouble-shoot with audiovisual equipment
  • Special consideration will be given to applicants that possess;
    • Understanding of Quality Safety and Performance as it pertains to a Healthcare environment
    • Knowledge of the principles of Inclusion, Diversity, Equity, Accessibility and Anti-racism
    • awareness of social justice topics and an ability to communicate and able to effectively with diverse stakeholder groups in an inclusive and respectful manner
 
About the Organization Holland Bloorview Kids Rehabilitation Hospital creates a world of possibility by supporting children and youth with disabilities, medical complexity, illness and injury. All of our work is guided by our strategic plan, Transformative Care, Inclusive World: Holland Bloorview 2030. The plan: https://strategicplan.hollandbloorview.ca/

To get a glimpse as to who Holland Bloorview is, we invite you to watch the Dear Everybody, This is Holland Bloorview video. Video: https://www.youtube.com/watch?v=kbp-WhflXXo&feature=youtu.be

Holland Bloorview is committed to fostering a climate of inclusion, diversity, equity accessibility, and anti-racism (IDEAA). This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we seek to create an inclusive culture for our clients, families, research scientists, staff, participants, trainees, volunteers, trustees, and partners. To help in our journey towards fully reflecting the communities we partner with, we welcome and encourage applications from Black individuals and other racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQI2SA+ persons, and others who may contribute to further diversification of ideas within our community. Holland Bloorview is committed to fair assessment of a candidate's abilities, and consideration for diversity of thought, method, and experience, including non-traditional career paths.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation will be provided throughout the recruitment process to applicants with disabilities. Please notify us of any accommodations that you require by contacting humanresources@hollandbloorview.ca or 416-425-6220.  

This position is currently not accepting applications.

To search for an open position, please go to http://hollandbloorview.appone.com



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