Starting Pay: $32.2338 Hourly ($67,046)
After 1st Year: $36.0661 Hourly ($75,017)
After 2nd Year: $37.3415 Hourly ($77,670)
After 3rd Year: $38.6514 Hourly ($80,395)
After 4th Year: $40.0652 Hourly ($83,336)
MINIMUM QUALIFICATIONS:
Bachelor's degree in Business Administration, Public Administration, Political Science or Computer Science -AND- two (2) years' experience in a professional position in business management of governmental administration -AND- three (3) years' supervisory experience in a legal setting;
-OR-
A Bachelor's degree -AND- five (5) years' experience in a professional position in a legal environment -AND- three (3) years' experience working in a court setting.
*Experience working with the Michigan Supreme Court Judicial Information Systems (JIS) applications and OnBase is preferred.
GENERAL STATEMENT OF DUTIES: Manages the daily operations and public engagement duties of the Circuit Court Legal Record's Office including the staff scheduling and assignments to complete court record processing within established guidelines; works with judges to provide courtroom support; develops a plan to maintain appropriate public engagement at points of access; works in conjunction with the Systems and Operations Manager, when required, to maintain consistent office operations; works under the supervision of the Court Administrator.
STATEMENT OF TASKS:
- Ensure that staff are scheduled consistent with the delivery of services necessary for court operations;
- Work with other court staff on matters related to the delivery of information necessary for self-represented litigants to access self-help resources and to complete filings;
- Obtain a complete understanding of the Michigan Supreme Court, State Court Administrative Office (SCAO) standards, guidelines and orders related to the operation of the office of the Circuit Court clerk;
- Supervises assigned staff, including first line supervisors of the Legal Records Office, and
- acts as a supervisor of staff not assigned in absence of the manager of systems and records;
- Identifies SCAO training opportunities for staff; develops schedules and plans for participation in conjunction with other court personnel;
- Prepares and disseminates a variety of reports as required by the Court;
- Maintains Court-ordered escrow accounts for Circuit Court and certificates of the Clerk relating to the release of construction and mechanic liens;
- Assists in budget planning with the court financial director and others;
- Serves as liaison with local and state external agencies on court related matters;
- Works in conjunction with other court personnel in a collaborative manner, on issues of common concern to promote effective court operations;
- Law library staff may be included in the scope of work for supervision and scheduling.Collaboration with the Legal Resource Center Director on the emerging Legal Resource Center as the successor to the law library is contemplated.
The class specification above is intended to be sufficient to identify the class and be illustrative of the many duties that may be assigned. It should not be interpreted to describe all of the duties an employee assigned to this class may be required to perform.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of State and local government structure;
- Knowledge and ability to utilize database formats including Excel;
- Knowledge and ability to utilize personal computers;
- Knowledge of legal terminology and research methods;
- Ability to prepare reports, analyze data and make recommendations;
- Ability to communicate effectively both oral and in writing;
- Ability to develop and maintain good working relationships with Courts, County Officials, other governmental agencies, media and the general public;
- Ability to work independently, collaboratively, and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion;
- Ability to interpret applicable Court rules and statutes;
- Ability to prepare, submit and implement grants;
- Ability to attend work regularly and work under stressful conditions.
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