Share Email Opening Apply Now Title Fairgrounds and Events Manager  Category Fairground and Events   Description Hiring pay range: $85,176.00 - $106,475.20/yr Full pay range: $85,176.00 - $127,774.40/yr SUPERVISION: Directly supervises the Fairgrounds and Events staff. Performs appropriate training, delegation, and management. Executes supervisory responsibilities with fairness and accountability. Strives to manage and resolve conflicts and works with teams and staff to meet goals and expectations. Encourages training and development, actively coaching and empowering teams. GENERAL PURPOSE OF JOB: In collaboration with the Fair Board, coordinates and implements the planning, preparation, promotion and production of the Garfield County Fair and Rodeo. Responsible for the solicitation and coordination of non-Fair & Rodeo season Fairgrounds use including overseeing year-round maintenance of Fairgrounds facilities and grounds. Coordinates and implements the planning, preparation, promotion and production of Garfield County events and official functions, including employee picnics and service awards, parades, honorariums, swearing ins, ribbon cuttings, formal receptions, and more. ESSENTIAL JOB FUNCTIONS: (These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment) County Fair and Rodeo: As directed by the County Manager or their designee, serves as the primary administrative resource to the Fair Board, Fair Board committees, and event partners. Working in close collaboration with the Fair Board and/or individual member(s), assists with or oversees activities and communications in the administration and production of the annual Fair and Rodeo. Acts as the primary public contact for the Fair and Rodeo. Works with the Fair Board President and County Manager’s Office to develop and implement annual budgets. Collaborates with Finance Department staff to effect payment of all Fair accounts receivable and payable. Reports status of Fair budget and Fair-related duties and activities to the Fair Board during regular and special meetings. Solicits feedback on the success/progress of the Fair from stakeholders and reports findings to the County Manager’s office and Fair Board. Develops and implements the master events schedule for the Fair and Rodeo. Obtains required Fair-related permits and licenses for Fair operations and entertainment venues, and ensures compliance with local, state, and federal laws and regulations. Administers the Fair sponsorship program, including initial solicitations, determining the terms of sponsorship agreements, and monitors implementation of the program. Solicits, obtains, implements, and monitors all merchant and food vendor contracts. Maintains positive vendor relations. Develops and implements marketing and advertising plans, including but not limited to, print and social media ad content and placement, website content, radio advertising, and press releases. Recruits and coordinates the activities of Fair volunteers. Fairgrounds Operations: Oversees the planning, preparation, and production of non-Fair and Rodeo events and official functions at the Fairgrounds. Develops operational policies and procedures. Obtains required permits and licenses, or ensures they are in place, for event operations, and ensures compliance with local, state, and federal laws and regulations. In collaboration with supervisor, establishes annual sales/usage goals for Fairgrounds. Promotes/markets year-round use of facilities via various forms of outreach including traditional media, social media, attendance at public/community meetings and conferences, etc. Provides direction and supervision of Fairgrounds operations and administrative staff including hiring, training, and performance managing, including establishing individual and team goals. Establishes work schedules and workflows/standard operating procedures (SOP) for event set up/break down, event scheduling process, sponsorship procedures, customer check in/out, security, etc. Develops and maintains systems and records that provide for proper evaluation, control and documentation of events and facilities. Negotiates contracts for use of Fairgrounds. Ensures implementation of terms of contract with Fairgrounds users and service providers, and monitors delivery of those services. Responds to and directs the resolution of customer complaints. Oversees year-round basic maintenance and upkeep of Fairgrounds. Analyzes and recommends improvements to existing facilities. Develops and manages the annual non-Fair and Rodeo events budget. Drafts and presents annual and ad hoc reports and updates. Events and Official Functions: Ensures the coordination and implementation of Garfield County events and official functions as directed by the County Manager and/or their designee. Acts as the public contact for the event. Provides event administrative services, including, but not limited to marketing/advertising, speaker coordination, meeting announcements, recording, and posting of minutes, registration coordination and confirmation, information distribution, and staff support. Obtains and implements required permits and licenses for event operations and entertainment venues. Develops and implements contracts with service providers and monitors delivery of those services. Implements event budgets for the current year and advises the County Manager’s office regarding event budgets for the coming years. Other duties as assigned. CORE COMPETENCIES: (Representative of the knowledge, skills, and abilities expected of the position) Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do. Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer’s needs. Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency. Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others. Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies. Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position. Leadership: Is knowledgeable and proficient in leadership practices, and works to manage conflict, ensure accountability, and make sound decisions. Coaching: Provides others with clear direction, motivates, and empowers. Recruits staff of a high caliber and provides staff with development opportunities and coaching. Event Planning: Knowledge of principles, practices and procedures associated with planning, management, and promotion of special events. Understands traditional and new media marketing (e.g. broadcast and social media), public and media relations, and publication design and layout. Facilities Management: Has common trade skills, and practices, principles and procedures of grounds, facility systems operations, and facilities maintenance related to safety and legal standards and customer needs. Understands local, state, and federal rules and regulations regarding events and Fairgrounds.   Position Requirements MINIMUM QUALIFICATIONS: (Any combination of experience and education that would likely provide the required knowledge, skills and abilities as determined by Garfield County may be substituted for the following requirements.) Education: Bachelor’s Degree in communications, marketing, public relations, or related field, or equivalent combination of education and experience. Experience: Five years of progressively responsible experience in events coordination or marketing and two years of supervisory experience. Two years of experience with County/State fairs is preferred. Licenses & Certifications: Valid Driver’s License. CMP (Certified Meeting Professional) certification preferred. PHYSICAL ACTIVITY AND WORK ENVIRONMENT: The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform essential functions. REQUIRED PHYSICAL ACTIVITIES: Sitting: The primary task involves sitting at a desk, computer, or workstation for extended periods, performing administrative tasks and using computer equipment. Lifting and Carrying: Occasional lifting and carrying of lightweight office supplies, documents, or small packages may be required, typically not exceeding 15 pounds. Bending and Reaching: May involve occasional bending or reaching to access office equipment, files, or supplies within standard office settings. Grasping and Typing: Ability to use a keyboard, mouse, and office equipment, demonstrating fine motor skills for typing, clicking, and manipulating documents. Visual Acuity: Clear vision for reading printed and on-screen materials, including text, graphics, and data, and for viewing computer monitors for extended periods. Hearing: Adequate hearing to engage in conversations, respond to telephone calls, and interact with colleagues in a typical office environment. Walking/Mobility: Occasional short walks, or mobility, within the office premises may be necessary to attend meetings, access common areas, or collaborate with colleagues. Stamina: Maintain the ability to maintain focus, productivity, and attention to detail while working at a desk for standard office hours.   WORK ENVIRONMENT: The work environment includes indoor and outdoor work sites. The noise level in the work environment can be moderately loud, depending on location. There are frequent interruptions and multiple demands. The employee is occasionally exposed to extreme temperatures, inadequate lighting, mechanical parts, vibrations, and the like. May be occasionally exposed to livestock, chemicals, fumes, odors, dust, manure, gases, and poor ventilation. WORK HOURS: Hours may vary depending on the time of year and scheduled events. There will be times when an employee may need to work outside the established work week, such as after hours or on the weekend. REQUIRED TRAVEL: The employee is frequently required to travel throughout the County. Will occasionally be required to travel state-wide for meetings, events, or conferences. TECHNOLOGY AND EQUIPMENT: Computer and relevant software applications, spreadsheets, calendars, and word processing. Will also work with calculators, telephone systems, and mobile phones. NOTE: This position requires a pre-employment background check which will include a Criminal Background Check, Employment Verification, and Motor Vehicle Record. Employment is contingent upon successful completion of these items. THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County’s current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County. This position is Open Until Filled unless specified otherwise.   Full-Time/Part-Time Full-Time   Location Rifle, Colorado.   Benefit Information To view information about our benefits package, please visithttps://www.garfield-county.com/human-resources/benefits-brochure/   Hiring Range $85,176.00 - $106,475.20/yr   Full Pay Range $85,176.00 - $127,774.40/yr   Driving Classification Essential   Number of Openings 1   Exempt/Non-Exempt Exempt   Req Number FAI-24-00001   Open Date 2/15/2024   About the Organization Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.   EOE Statement Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently accepting applications. 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