Share Email Opening Apply Now Title Executive Development Administrator   Main Focus Key support for the administrative and program needs of the leadership of the Major Gifts team.   LOCATION Palo Alto, CA (hybrid); the successful candidate for this role will be based in the Bay Area.   About the Organization The Lucile Packard Foundation for Children's Health, in partnership with Stanford Medicine and Lucile Packard Children's Hospital, unlocks philanthropy to transform health for children and families in Northern California - and around the world. Through fundraising and grantmaking, the Foundation drives scientific research, innovation, and policy change that will improve care, advance cures, and reform healthcare systems for this and future generations.   Description WHAT YOU’LL DO The Executive Development Administrator serves as a key support for the administrative and program needs of the leadership of the Major Gifts team. This person is a highly organized, detail-oriented, and strategic team player who can exercise strong judgment, take initiative, and successfully work on concurrent tasks. This person is an expert communicator, and both comfortable with and excited about working with various working styles, role groups and job functions. They are a curious and creative data-driven thinker and will be responsible for working within databases to create meaningful reports and analysis, ultimately informing donor strategies. They are proactive and innovative in developing systems, routines, and approaches to support the work of the team overall.   ABOUT THE ROLE AND TEAM: While this person will directly support the team’s Vice President and one other senior leader, they will occasionally be called upon to assist across the Major Gifts team as needed. They will report to the Assistant Director, Major Gifts. The Foundation’s Major Gifts team works with donors (individuals and family foundations) to raise philanthropic support in the range of $100,000 to $5 million. The team partners closely with the Foundation President/CEO’s office, and frequently interacts with the hospital President/CEO’s office, the Dean of the School of Medicine’s office, and Foundation and hospital board members. The compensation range for this position is $95,000 to $105,000 annually.   YOU’LL BE RESPONSIBLE FOR… Portfolio and Database Management (~50%): Draft confidential memos, donor correspondence, and other timely donor pieces (gift forms, emails, etc.). Support the portfolios of the Vice President and one other senior leader through strategic tasks (portfolio reviews, meeting contact reports, event mailing lists, etc.). Actively update and maintain the Foundation’s constituent relationship management database (Raiser’s Edge), the data reporting platform (Power BI), electronic filing systems, and content-sharing platforms, including the reviewing, tracking, and reporting of funds and gifts. Build complex report-generating queries in response to complex data requests. As assigned, conduct light research updates on prospects and donors. Administrative Management (~40%): Manage highly complex calendars and scheduling for the Vice President and one other senior leader, including negotiating meeting requests, resolving scheduling conflicts with limited or no consultation, prepare the Vice President for meetings, and prepare agendas, materials and briefings as needed. Plan, coordinate logistics for, and assist in staffing meetings and donor tours, in partnership with cross-functional teams, external stakeholders, and vendors, while ensuring timely communications and confidentiality. Complete administrative tasks with accuracy, including taking notes, assigning action items and next steps, tracking, and managing the team budget, preparing expense reports and other administrative tasks, as needed. Build a network of relevant administrative and faculty contacts at the hospital and School of Medicine. Special Projects (~10%): Help coordinate and execute donor events, and additional assignments at the request of the Vice President and Senior Director. This may include managing invitation lists, coordinating logistics, managing briefings, and assisting at events as needed.   Position Requirements YOU MUST HAVE… Bachelor’s degree or 4-5 years of equivalent practical experience. 2+ years of administrative experience supporting senior-level executives. Minimum 4-5 years of experience working in development or other related field within the non-profit sector - or equivalent combination of education and experience. Proficient in Microsoft Suite and products, including Outlook, Teams, Word, Excel, PowerPoint, Planner, Forms, OneDrive, and SharePoint.   IT’S AN ADDED PLUS IF YOU HAVE EXPERIENCE WITH... Experience in project management in a complex environment, preferably in healthcare or higher education. Familiarity with or an eagerness to learn communication/publication software and content sharing platforms such as Adobe Acrobat Sign, Qwilr, InDesign, and Merlin. Experience complying with HIPAA regulations. Genuine interest in improving health and well-being for kids and families.   YOU’LL BE SUCCESSFUL IF YOU… The right person for this role would demonstrate skill and experience in, and commitment to developing, the following competencies: Project management Ability to take initiative and ownership over sometimes ambiguous tasks, multiple shifting priorities, and situations with little oversight. Ability to self-manage and work independently. Ability to take projects over the finish line successfully and with minimal supervision. Communication Ability to communicate with little guidance on behalf of Major Gifts team leadership; ability to ensure timely outreach and response. Outstanding writer and proofer. Collaboration Strong interpersonal skills, including political acumen and active listening, to build and maintain effective working relationships at all organizational levels across the Foundation, hospital, and School of Medicine (e.g., President’s office, faculty, gift officers, etc.). Sound judgment and the ability to exercise discretion with confidential information. Adaptability Ability to work independently in a fast paced, often changing environment with efficiency and accuracy. Strong ability, flexibility, and inclination to act as a member of a high-performing, highly collaborative team of development professionals. Process improvement and organization Superb attention to detail. Systems thinker and process expert. Early adopter of tech; able to make recommendations and introduce new ideas. Ability to operate at the “ten thousand and ten feet” levels.   Working at the Foundation WE OFFER EXCELLENT BENEFITS & PERKS, INCLUDING… Generous leave, including PTO, holidays, Summer Fridays, and a sabbatical (after 7 years of employment) Annual bonus Retirement plan + employer match Premium Medical and Dental coverage FSA + dependent care FSA Employer-paid life insurance Legal services plan Commuter Benefits, including CalTrain “Go Pass” Program 4-week paid maternity and paternity leave for new parents Stipend for home office and mobile phone If remote, frequent opportunities to visit our beautiful HQ in Palo Alto   WE’RE DYNAMIC… The Foundation is a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will evolve and grow in accordance with LPFCH's business needs and growth plans. More specifically, the incumbent may be required to perform additional and/or different responsibilities based on the future growth plans for the Foundation.   WE STRIVE TO EMBODY OUR CULTURAL TOUCHSTONES… Mission-first - We can never lose sight of why we exist and who we are here to serve. Good of the whole - We share responsibility for overall results, think of what’s best for the team and organization, and act as responsible stewards of resources. Bold and bendy - We’re unapologetically ambitious for our mission, creative, and take risks by trying new things. Sweat the big stuff - We’re clear on our priorities, calibrating effort and resources to audience and impact: the higher the return, the greater the investment. Make it happen - We’re focused on outcomes; only as much process as necessary to make good decisions and take action. Prepared with ideas and solutions for every challenge. Community matters - We embrace diversity and practice inclusion.   EOE Statement WE’RE COMMITTED TO DIVERSITY, EQUITY, INCLUSION AND BELONGING… Our Foundation embraces all individuals and celebrates the unique differences each of us bring to our team and community. Our approach to fostering diversity, equity, inclusion, and belonging is rooted in our cultural touchstones and inherent in our work to encourage every employee to bring their best, most authentic self to work and to provide each of them the opportunity to achieve their full potential. We envision a world where race, gender, resources, and other factors do not serve as barriers to attaining optimal health. We recognize that this vision requires the commitment and actions of everyone. To support this goal, we pledge to: · Conduct ourselves in a manner that garners trust and respect from others. · Foster a welcoming and supportive environment for our team members and community. · Acknowledge and appreciate the dignity, expertise, experiences, and contributions of each other. · Approach others with an open mind, compassionate heart, actively listening to their perspectives. · Foster effective teamwork and encourage collaboration amongst our team and constituents. The Lucile Packard Foundation for Children’s Health is an equal opportunity employer.   Exempt/Non-Exempt Exempt   Full-Time/Part-Time Full-Time   RANGE $95k/yr-$105k/yr   This position is currently accepting applications. 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