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Administrative Assistant - Bloorview Research Institute 

Category Administrative and Clerical  
Req Number ADM-24-00005  
Open Date 2/8/2024  
Number of Openings 1  
Department Bloorview Research Institute 

Work type Regular Part-time 

Grade None Specified 

FTE 0.5 

Posting Close Date 02/29/2024 


Position: Administrative Assistant (Bloorview Research Institute)

Status: Regular, Part-time (0.5 FTE)

Start Date: As soon as possible

Supervisors:  Drs. Jessica Brian, Azadeh Kushki, Danielle Baribeau

Program: Bloorview Research Institute


This role reports to Scientists in the Autism Research Centre (ARC) within the Bloorview Research Institute (BRI) with oversight by the Director, Research Operations & Business Development. The Administrative Assistant position supports the Scientists and other faculty and staff within ARC and BRI. By partnering with those they support, the successful candidate will act as an ambassador for the Bloorview Research Institute and Holland Bloorview. This role will primarily require onsite presence but a hybrid option may be considered following completion of in-person training. 


Key Responsibilities:

  • Manages calendars; plans and schedules appointments and meetings; books rooms and equipment
  • Enters data into program payroll system 
  • Supports Executive Assistant with organizing conferences including catering, audio/visual equipment, distribution of information (prepares agenda, distributes minutes, etc.), room bookings, and travel arrangements  
  • Coordinates orientation and training for new staff as directed including the completion of necessary paperwork and administrative steps such as coordinating staff and student contract end dates with the BRI
  • Provides administrative support for faculty, staff, and committees as required
  • Reconciles administrative financial duties such as corporate credit card reconciliation, payroll for unit, preparing purchase orders, and expense reports 
  • Maintenance of minor equipment and assets such as laboratory equipment and associated documentation
  • Supports the maintenance of faculty CVs to ensure information is accurate and up-to-date
  • Other duties as assigned     


Minimum Knowledge, Skills & Abilities:

  • Graduate of a college program or equivalent
  • Minimum of 3 years administrative experience within an academic or healthcare context
  • Ability to work within a rapidly evolving, fast-paced environment with minimal supervision 
  • Exceptional customer service skills with a demonstrated ability to communicate effectively in verbal and written form 
  • Proactive with coordination skills
  • Strong organizational skills
  • High level of attention to detail and problem-solving skills
  • Works collaboratively within a team environment
  • Moderate competencies with Microsoft Office products (Outlook, Word, Excel, PowerPoint). Please note a technical competency assessment will be conducted.



  • Minimum of 3 years' experience as an administrative assistant (required)
  • Undergraduate degree in health, science, or business
  • Experience in a hospital-based research institute environment
  • Hands-on experience with scientist's Curriculum Vitae (i.e. Canadian Common CV)
About the Organization Holland Bloorview Kids Rehabilitation Hospital creates a world of possibility by supporting children and youth with disabilities, medical complexity, illness and injury. All of our work is guided by our strategic plan, Transformative Care, Inclusive World: Holland Bloorview 2030. The plan:

To get a glimpse as to who Holland Bloorview is, we invite you to watch the Dear Everybody, This is Holland Bloorview video. Video:

Holland Bloorview is committed to fostering a climate of inclusion, diversity, equity accessibility, and anti-racism (IDEAA). This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we seek to create an inclusive culture for our clients, families, research scientists, staff, participants, trainees, volunteers, trustees, and partners. To help in our journey towards fully reflecting the communities we partner with, we welcome and encourage applications from Black individuals and other racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQI2SA+ persons, and others who may contribute to further diversification of ideas within our community. Holland Bloorview is committed to fair assessment of a candidate's abilities, and consideration for diversity of thought, method, and experience, including non-traditional career paths.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation will be provided throughout the recruitment process to applicants with disabilities. Please notify us of any accommodations that you require by contacting or 416-425-6220.  

This position is currently not accepting applications.

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