Bolton & Menk has a great opportunity for an Administrative Assistant to join our growing team in our Greenville office!
We are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary office of Engineers, Planners and Landscape Architects. This is a jack-of-all-trades position with an emphasis on document preparation and production, clerical support, and front desk receptionist duties. If you have experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere, then we are looking for you!
WHAT YOU WILL BE DOING:
- Prepare and maintain spreadsheets for bid schedules, construction pay estimates, project lists, project manuals, and other various documents as directed.
- Assist with preparation of scope/fee proposals and maintain logs of all proposals and project awards.
- Maintain data files for all rezoning efforts.
- Prepare correspondence and various reports as directed.
- Coordinate logistics for office events, training, client visits, and other activities to include setup and clean up.
- Assist Corporate Service group with on-site administrative support as needed.
- Perform receptionist duties while maintaining visitor sign-in and sign-out log.
- Processes or assists with incoming/outgoing mail, packages, and documents.
- Maintains central filing system for office.
- Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance.
- Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff.
WHAT WE ARE LOOKING FOR:
- Associates or Bachelors degree in business related field from an accredited college preferred
- Three or more years of related administrative of clerical experience
- Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook
- Strong content creation and editing skills.
- Experience drafting & editing correspondence required.
- Ability to multi-task in a deadline driven environment
- Strong organization skills and detail oriented
- Excellent time management and problem-solving skills
- Outstanding customer service skills
- Exceptional interpersonal skills including, but not limited to verbal and written communication, including spelling, grammar, and active listening skills
- Must possess a valid driver’s license.
PREFERRED QUALIFICATIONS:
- Experience in construction or engineering services
WHY BOLTON & MENK?
For over 70 years Bolton & Menk, Inc. has served public and private clients with comprehensive planning, design and construction engineering and surveying services. The employees at Bolton & Menk are seeking hard-working and ambitious co-workers to join us to deliver tomorrow’s leading infrastructure projects. Bolton & Menk is employee-owned, is ranked among ENRs Top 500 Design Firms, a Star Tribune Top 200 Workplace in Minnesota and a Des Moines Register Top Workplace. With over 900 employees in Colorado, Minnesota, Iowa, North Dakota, North Carolina, and South Carolina, there are always new challenges and career development opportunities available. Learn more about our history here: https://www.bolton-menk.com/about-us/
OUR BENEFITS
At Bolton & Menk, we value our people and provide an exceptional Total Compensation and Benefits Package to protect our most valuable asset. We are committed to the well-being of our employees and their families. Perks of being a Bolton & Menk employee include peace of mind with our benefits package and competitive compensation plan, flexible schedules, and career development opportunities. Learn more here: https://www.bolton-menk.com/careers
We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.
Bolton & Menk does not accept unsolicited resumes from individual recruiters or third-party agencies in response to Bolton & Menk job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Bolton & Menk Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Bolton & Menk Talent Acquisition team.
It is our responsibility and privilege to embrace the diversity of people, thoughts, and experiences necessary to develop infrastructure systems that serve all people. Bolton & Menk, Inc., is an Equal Employment Opportunity / Affirmative Action Employer including disability and vets.
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