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Special Collections Archival Manuscript Intern, Summer 2024 (Gold Rising) 


Job Summary:

The Margaret Herrick Library is seeking an intern to assist and support the Special Collections department in the processing of collections to make them accessible for research use. The Special Collections Archival Manuscript Intern will assist in projects that will involve physically organizing, refoldering and cataloging film-related paper materials. The goal is to gear the project to the intern's film interest.

The intern will work under the supervising archivist of collections and collaboratively with library collection managers and archivists. They will gain experience in all aspects of collections encountered in a library setting, including activities related to processing, inventories, location management, data entry, and research access. The intern also will take part in activities across the Academy Foundation’s collecting organizations (Margaret Herrick Library, Academy Film Archive, Academy Museum). This will allow the intern to develop a deeper understanding of the workflow of a library archive that closely collaborates with a film archive and a museum. The intern will work at the Academy's Pickford Center in Hollywood and at the Margaret Herrick Library in Beverly Hills.


Special interests or specific goals of the interns will be encouraged and addressed as part of the internship. Community college and undergraduate film students with a strong interest in moving image archival studies or library science are encouraged to apply.

This is a limited term internship position beginning in June 2024 through August 2024. The hourly wage for this role is $17.28.


Duties and Responsibilities:

  • Assess a collection to gauge its unique needs, including organizing collections, analyzing documents researching historical context of collections
  • Assist with relocation of archival materials
  • Conduct final processing of collections, which includes labelling, rehousing, and reboxing
  • Verify and describe content in the Academy’s collections management database
  • Work with archivists to address other cataloging issues as discovered
  • Other duties as assigned
Position Requirements

Qualifications and Requirements:

  • Undergraduate (junior or senior) or community college student in good academic standing
  • A minimum of 2.8 GPA
  • Live in or attend college in Los Angeles County
  • Coursework in film studies, film history, moving image archive studies, or library science preferred
  • Strong computer skills with database experience
  • Strong written communication and organizational skills with attention to detail
  • Ability to work independently and collaboratively
  • Self-motivated, dependable, and efficient with good problem-solving skill
  • Will be working at two locations (Hollywood and Beverly Hills); must have reliable transportation.


If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.


The position is a grant-funded 2024 Arts Internship through the Los Angeles County Dept. of Arts and Culture (LACAC). Students must attend school in Los Angeles County or, if attending school elsewhere, be a Los Angeles County resident.

This internship is part of the LA County Arts Internship Program, which provides undergraduate students with meaningful on-the-job training and experience working in nonprofit arts organizations. In addition to interning at the Academy, you will participate in education events and peer group activities coordinated by the Department of Arts and Culture. To learn more, please visit:


This internship is part of the Academy’s Gold Rising program, an 8-week internship enhancement program that incorporates learning opportunities including an intensive two-day orientation, weekly panels, exclusive networking events, workshops, screenings, and mentorship opportunities with Academy members.

CLICK HERE to learn more about Gold Rising.



Full-Time/Part-Time -unspecified-  
Position Special Collections Archival Manuscript Intern, Summer 2024 (Gold Rising)  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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