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Title

Grant Administration Assistant 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Category Accounting/Finance  
Description

LOWER ELWHA KLALLAM TRIBE

Job Description

Grant Administration Assistant

OVERVIEW:

The Grant Administration Assistant will provide administrative and technical support to the Grants Administrator. The Grant Administration Assistant will assist with document management and grant management tasks as required.

WORK LOCATION: Finance Department

SUPERVISED BY: Grant Administrator

POSITION STATUS: Full-Time Regular/benefits

SALARY LEVEL: DOQ

WORK SCHEDULE: 8 am to 4:30 pm, Monday thru Friday

ESSENTIAL FUNCTIONS OF THE JOB:

Under the direction of the Grant Administrator, the Grant Administration Assistant will perform various support duties as needed for the review and management of all awarded grants to the Lower Elwha Klallam Tribe. The Grant Administration Assistant will follow policies and procedures in accordance with state, federal and tribal organizational guidelines and performs related responsibilities as required.

  1. Maintains a complete and orderly administrative record of all proposals and grant activity including pre/post award procedures;
  2. Monitors progress of grant funded projects to include goals, objectives, outcomes, deliverables, and all other contract terms through regular communication and meetings with grant managers/department directors - will keep apprised of agency's policies to ensure implementation and budgets are in compliance;
  3. Conduct audits on all grant funded projects as needed;
  4. Works directly with grant administrator to acquire other skills as needed to keep the function of the department moving forward;
  5. Reviews grant related performance and financial reporting;
  6. Reviews financial draws for grants and contracts;
  7. Provides monthly update of programmatic and financial reports deadlines to grant managers and grant administrator;
  8. Provide documentation for auditors on grant related selections;
  9. Provide documentation to grant administrator for grant related reimbursements;
  10. Performs other duties as assigned;
 
Position Requirements

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED BY THE POSITION

  • Excellent knowledge of grant processes and practices
  • Skilled in administrative processes to carry out varied grant mandated job responsibilities
  • Ability to maintain a cordial relationship with various departments of the organization for proper coordination as well with grantees/funding agencies
  • Must be well organized and have detail oriented approach
  • Proficient in the use of MS Office (Word, Excel, etc.), internet, fax, copier, printers, scanners and telephone
  • Ability and willingness to learn new systems, techniques and procedures
  • Excellent organizational skills.
  • Excellent written and oral communication skills
  • Ability to work under pressure to meet deadlines.
  • Ability to interpret and apply granting agencies rules and regulations.
  • Ability to plan, prioritize and coordinate multiple projects.
  • Ability to work independently and complete tasks on time.
  • Ability to maintain confidentiality

DESIRED QUALIFICATIONS

  • Three years’ experience working in grant related field - (must verify and validate work experience)
  • Experience working with Indian tribes in grant related activities.
  • Ability to establish good working relationship with funding agencies, foundations, tribal program directors/managers and the tribal Business Committee.
  • Experience in Generally Accepted Accounting Principles preferred;
  • Valid Driver’s License.

OTHER CONSIDERATIONS

  • Must be able to comply with the Lower Elwha Klallam Tribe’s Drug Free Workplace policies and personnel policies.
  • Other duties as assigned relevant to job.

As with all positions of the Lower Elwha Klallam Tribe, this position is Indian Preference in hiring.

 
Full-Time/Part-Time Full-Time  
Shift -not applicable-  
Close Date  
Number of Openings 1  
Open Date 2/6/2024  
Location Lower Elwha Tribal Center  
About the Organization Information ---- about Lower Elwha Klallam Tribe  

This position is currently not accepting applications.

To search for an open position, please go to http://LowerElwhaKlallamTribe.appone.com



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