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Administrative Assistant I. 

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance.

To learn more about the agency, please visit our website at: For frequently asked questions, please click here:  
Req Number CLE-24-00001  
Location BHS - PACT Mercer - Team I, II and III (Trenton, NJ)  
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Category Clerical  

About us: We are seeking an organized and detail-oriented Administrative Assistant to provide administrative support to our team. If you are passionate about making a difference in the lives of individuals struggling with mental health issues, we invite you to join our dedicated team of professionals. The Administrative Assistant is responsible for a variety of administrative tasks, including, but not limited to the below.


  • Performs moderate level administrative functions (word processing, excel, and/or other MS Office applications)
  • May assist with bi-weekly and hourly payroll information
  • Prepares bank deposits and statements of revenue as needed
  • Enter Patient demographic and insurance information to EHR
  • Process patient payments and follow up on account balances
  • Complete payroll and timesheets
  • Prepares and submits billings as needed
  • Assists with statistical reporting and facilities management as needed
  • Responsible for disbursement, maintenance and reconciliation of petty cash as required 
  • Establishes, maintains and updates the filing system
  • Compiles reports; updates, checks and completes records, forms and documents
  • Processes and distributes confidential and sensitive documents
  • Answers phones, greets consumers/visitors.
  • Performs other general clerical duties (typing, filing, distributing mail, etc.)
  • Operates and maintains a variety of office equipment



  • Excellent verbal and written communication skills.
  • Medical administrative support experience, preferably in a mental health setting
  • Strong patient service skills with the ability to effectively communicate and interact with individuals experiencing mental health challenges
  • Proficiency in using electronic medical record systems, such as Therapy Notes, to input patient information and maintain accurate records
  • Knowledge of front desk operations, including scheduling appointments, verifying insurance coverage, and managing phone systems
  • Familiarity with medical office or dental office procedures and protocols
Position Requirements



  • High School diploma/GED + 2-3 years of related work experience; OR
  • 1 year of college + 1 years related work experience.
  • Proficient in word processing, spreadsheets and/or other office applications.
  • Ability to pass skills test as applicable.
  • One year of supervisory experience, if applicable.



Exempt/Non-Exempt Non-Exempt  
Weekly Work Hours 40  
Proposed Salary $31,393 - $42,635/yearly  
Schedule Monday- Friday 8:00am- 4:00pm 

This position is currently accepting applications.

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