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Senior Coordinator, Member Relations and Awards 


Job Summary:

The Senior Coordinator will provide administrative support to the Vice President, with a focus on Awards Rules, Eligibility and Submissions. You will manage calendars in a fast-paced environment, relay timely and sensitive messages and information, answer queries regarding branch requirements, maintain shared folders, and projects as assigned. In this role, you will establish your own relationships Academy-wide to work more collaboratively and strategic with other departments on projects.

You Will: 

  • Support the Vice President by scheduling meetings, creating and sharing Zoom links, taking meeting minutes, and managing RSVPs for meetings and events.
  • Provide support to the Vice President, Manager, and Specialist with new members and awards submissions-related matters.
  • Provide administrative support to the Vice President as needed in all matters relating to the Membership BOG Committee. Supports Vice President and Manager during the annual Membership review cycle.
  • Provide administrative support to the Music Branch Executive Committee, Sound Branch Executive Committee, and Production Design Branch Executive Committee in the form of meeting invitations and meeting minutes. Assist Specialist with all awards submission and new member details. Must be available for weekend meetings when required.
  • Work with the Membership admin team in answering phones and replying to emails as needed on a rotational basis.
  • Work Academy events throughout the year as well as during awards season as needed.
  • Work with the Member Relations team on check-in for New Member Reception(s), Governors Awards, and Oscars. Other duties as assigned during the awards season.
  • Other duties and special projects as needed.
Position Requirements

You Have:

  • Bachelor’s degree preferred.
  • Experience working for a high-level and busy executive. Experience in film awards and live events preferred.
  • Ability to work discreetly and professionally with high level executives, VIPs, the Board of Governors, Academy members, and the public.
  • Highly professional verbal and written communication skills with special attention to detail and accuracy.
  • Ability to work independently and cooperatively with other members of the Member Relations and Awards team as well as other Academy departments and outside companies.
  • Proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint) and experience with relational databases a plus; CRM desired.
  • Ability to work and meet deadlines under pressure and change tasks as needed.
  • Availability to work some evenings and weekends as needed.


If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.



The expected salary range for this role is $20-23 per hour. The actual base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.



Full-Time/Part-Time Full-Time  
Position Senior Coordinator, Member Relations and Awards  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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