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Administrative Assistant  

Category Administrative and Clerical  
Req Number ADM-24-00003  
Open Date 2/5/2024  
Number of Openings 1  
Department Rehab and Complex Continuing Care Admin 

Work type Temporary Full-Time 

Grade Grade 3 ($25.07/hr to $29.96/hr) 


Posting Close Date 02/19/2024 


Join us in building a world of possibility! Holland Bloorview Kids Rehabilitation Hospital is Canada’s largest pediatric rehabilitation hospital. We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually.

Our vision is to support the most meaningful and healthy futures for all children, youth and families. Providing both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.

Holland Bloorview has won numerous awards including Greater Toronto's Top Employers, Canada's Top Employers for Young People and Canada's Most Admired Corporate Cultures. We offer an inspiring, inclusive, innovative, and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth. 

This 1-year contract Administrative Assistant position supports one Operations Manager, the Nursing Collaborative Practice Leader and the Nursing Education Team. By partnering with those they support, this incumbent will act as an ambassador of Rehab and Complex Continuing Care Team and Holland Bloorview.

Key Responsibilities

  • Coordinates the scheduling of monthly team meetings
  • Manages calendars, plans and schedules appointments and meetings for 2 exceptionally busy managers, Outlook calendaring expertise is a must
  • Collects, organizes, summarizes, edits and prepares reports and correspondence
  • Arranges meetings and conferences, including distribution of data (prepares agenda, distributes minutes etc.), booking rooms, refreshments and travel arrangements
  • Coordinates orientation and training for new staff including the completion of Computer/Telephone Access Forms and Action Forms
  • Provide administrative support for several committees
  • Supports the coordination of special events and/or conferences for the program
  • Records and responds to/directs phone calls from clients, families and external services
  • Participates in quality improvement initiatives, supports the maintenance of a safe and healthy work environment and advances a culture of client/patient safety through work and daily practices
  • Provides administrative support to clinicians to access funding sources for clients and families
  • Reconciling corporate Visa accounts, preparing purchase orders and expense reports
  • Registering participants for conferences and arranging travel
  • Other duties as assigned



  • Graduate of a college program or equivalent
  • Minimum of 3 years administrative assistant experience in a health care setting, preferably on an inpatient floor
  • Exceptional customer service skills with a demonstrated ability to communicate effectively with clients, families, volunteers, visitors and staff
  • Proactive with project coordination skills
  • Strong organizational skills
  • High level of attention to detail and superior problem solving skills
  • Works collaboratively within a team environment
  • Meditech expertise an asset
  • Significantly skilled with MS 2010 Office Products: Excel, Word Power Point, Visio and Outlook able to:
  • Create Word documents with knowledge of formatting and layouts
  • Document process flows
  • Generate Excel spreadsheets
  • Produce PowerPoint presentations
  • Use enhanced MS Outlook calendar management options
  • Ability to use and trouble-shoot with audiovisual equipment
About the Organization Holland Bloorview Kids Rehabilitation Hospital creates a world of possibility by supporting children and youth with disabilities, medical complexity, illness and injury. All of our work is guided by our strategic plan, Transformative Care, Inclusive World: Holland Bloorview 2030. The plan:

To get a glimpse as to who Holland Bloorview is, we invite you to watch the Dear Everybody, This is Holland Bloorview video. Video:

Holland Bloorview is committed to fostering a climate of inclusion, diversity, equity accessibility, and anti-racism (IDEAA). This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we seek to create an inclusive culture for our clients, families, research scientists, staff, participants, trainees, volunteers, trustees, and partners. To help in our journey towards fully reflecting the communities we partner with, we welcome and encourage applications from Black individuals and other racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQI2SA+ persons, and others who may contribute to further diversification of ideas within our community. Holland Bloorview is committed to fair assessment of a candidate's abilities, and consideration for diversity of thought, method, and experience, including non-traditional career paths.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation will be provided throughout the recruitment process to applicants with disabilities. Please notify us of any accommodations that you require by contacting or 416-425-6220.  

This position is currently not accepting applications.

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