Position Overview:
As a Human Resources Assistant, you will play a crucial role in supporting the human resources department by performing various administrative tasks, ensuring compliance with policies and procedures, and assisting with the recruitment and onboarding processes. You will serve as a vital point of contact for employees and management, providing guidance and support in HR-related matters. This position requires a strong attention to detail, excellent communication skills, and a solid understanding of human resources practices and policies.
Key Responsibilities:
HR Administration and Documentation:
•Take ownership for updating Organization charts and ensure they are kept up to date.
•Maintain up to date job descriptions.
•Contribute towards the publication of the quarterly newsletter & maintaining & improving theHR intranet site and communications.
•Liaise with payroll, finance, and IT teams to ensure accurate records are maintained, change ofterms, & new hires are processed accurately.
•When required, Assist in the recruitment process by posting job openings, screening resumes,scheduling interviews, and conducting reference checks.
•Maintain employee records and HR databases, ensuring data accuracy and confidentiality.
•Prepare HR-related reports and maintain HR metrics for analysis.
•Assist in the development and implementation of HR policies and procedures.
•Provide administrative support for HR programs such as performance evaluations, training, andemployee recognition.
Employee Relations:
•Serve as a point of contact for employees, providing guidance and support on HR-relatedmatters, policies, and procedures.
•Manage and respond to all employee queries (including queries into shared HR mailbox)
•Address employee inquiries, concerns, and complaints in a professional and timely manner.
•Assist in conducting employee surveys, analyzing results, and recommending improvements.
•Compliance and Benefits Administration:
•Assist in the administration of employee benefits programs, such as health insurance, retirementplans, and leave management.
•Conduct exit interviews as required and collect feedback.
•Coordinate the documentation and processing of employee status changes, includingpromotions, transfers, and terminations.
HR Projects and Initiatives:
•Support various HR projects and initiatives, such as employee engagement programs, diversity and inclusion initiatives, and performance management processes.
•Participate in HR meetings, training sessions, and professional development activities to stay up-to-date with HR best practices.
Qualifications and Skills:
•Previous experience in an HR assistant or similar administrative role is preferred.
•Solid understanding of HR principles, practices, and employment laws.
•Excellent interpersonal and communication skills, with the ability to maintain confidentiality and handle sensitive information.
•Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
•Proficiency in HRIS software and MS Office applications.
•Attention to detail and accuracy in data entry and record-keeping.
•Strong problem-solving and decision-making abilities.
•Ability to work both independently and collaboratively within a team.
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