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Title

Payroll/HR Administrator 

About the Organization The internationally renowned Mark Morris Dance Group (MMDG) has received 'highest praise for their technical aplomb, their musicality, and their sheer human authenticity.' (Bloomberg News). Founded in 1980, the Dance Group performs the repertory of choreographer Mark Morris, hailed as the 'the most successful and influential choreographer alive, and indisputably the most musical' (The New York Times), whose work is acclaimed for its ingenuity, musicality, wit, and humanity. Live music and community engagement are vital components of the Dance Group. It has toured with its own musicians, the MMDG Music Ensemble, since 1996, and regularly collaborates with orchestras and opera companies around the world. In addition to 17 full-time dancers, the organization currently employs 34 full-time staff and 75 part-time staff, teaching artists, and musicians.

In the heart of the Brooklyn Cultural District, the Mark Morris Dance Center, founded in 2001, is the hub of dance and music education in Brooklyn. The nine-studio building provides affordable classes in multiple genres for people of all ages, levels, with and without disabilities, accompanied by live music. The studios, a performance space, a Wellness Center, and ancillary spaces are all available to the community and to nonprofit organizations at subsidized rates. MMDG's Community Education Programs partner with public and private schools and community centers to provide customized classes. MMDG also offers customized dance workshops for persons with Parkinson's disease and their caregivers.

MMDG programs in NYC and worldwide engage nearly 100,000 people annually. Propelled by core values of community, access, excellence, and creativity, MMDG is committed to ongoing equity, diversity, and inclusion work to ensure its programs are welcoming and accessible to all.
 
Category Accounting/Finance  
Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Full-Time  
Description

SUMMARY DESCRIPTION:

The Mark Morris Dance Group seeks a full-time Payroll/HR Administrator whose primary responsibility is overseeing the payroll process for approximately 200 full-time, part-time and seasonal employees. This position supports the entire organization, interacting regularly with all supervisors as well as all employees and independent contractors employed by the organization. In addition to superb attention to detail and accuracy, excellent interpersonal and communication skills are critical to the success of this role. Reporting to the Chief Financial Officer and working closely with the HR Business Partner, the Payroll/HR Administrator joins the organization at a pivotal moment as the Dance Group just completed the implementation of a new payroll software as part of a new co-employer relationship with Insperity PEO.

The successful candidate joins a community of kind and dedicated arts and administrative professionals who are propelled by Mark Morris's commitment to artistic excellence, access to the arts, and the impact that the arts have in connecting and engaging communities.

RESPONSIBILITIES include but are not limited to:

Payroll Processing

  • Process bi-weekly payroll for approximately 200 employees (staff, dancers, production crew, teachers, and musicians)
  • Prepare bi-weekly fee payments for approx. 50 independent contractors (faculty, musicians, production crew)
  • Verify payroll information (e.g. time sheets, contracts, overtime payments, direct deposits, wage attachments, etc.) for the purpose of ensuring accurate distribution of funds.
  • Verify Insperity processing of quarterly and annual Federal 941 and NYS-45 tax fillings
  • Verify and ensure timely and accurate year-end W2s and other related reporting forms required by the IRS
  • Maintain a wide variety of payroll information, files and records in paper and electronic formats for the purpose of providing an up-to-date reference and audit trail in compliance with Record Retention Standards
  • Maintain confidentiality and provide superb customer service to address any payroll matters.

HR Administrative Support

  • Assist in talent acquisition and recruitment processes
  • Create and analyze payroll, timekeeping and HRIS reports as needed
  • Update departmental systems with onboarding, offboarding and active staff information
  • Assisting with annual Audit preparation as needed (financial, workers comp, tax return)

SCHEDULE: This is a full-time exempt 40 hour per week position; Monday - Friday, Flexible hybrid schedule to be determined upon successful completion of introductory period

 
Position Requirements

YOU WILL BE SUCCESSFUL IN THIS ROLE IF YOU:

  • Can be firm on policies and procedures but flexible in managing people and relationships
  • Have patience and grace when interacting with different personality types
  • Have an excellent memory and zealous attention to detail
  • Possess strong organizational skills and have the ability to prioritize and meet deadlines
  • Are someone with initiative who can take ownership of their work and enjoys working as a team player to reach shared departmental and organizational goals

QUALIFICATIONS:

  • At least 2–4 years of payroll processing experience and accounting knowledge
  • Payroll processing experience required, preferably for union and non-union employees as well as complex pay types, pay codes and pay structures
  • Excellent interpersonal and communication skills
  • Rigorous attention to detail and proven ability to work with precision and accuracy
  • Proficient with Microsoft 365, including Outlook, Teams, Advanced Excel, Google Suite
  • Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters is required
  • Technologically savvy and familiar with computerized accounting and payroll software applications, experience using Blackbaud’s Financial Edge or Insperity Payroll a plus

PHYSICAL REQUIREMENTS: General mobility in office areas. Ability to operate data processing and other office equipment. Prolonged periods sitting or standing at a desk and working on a computer.

COMPENSATION AND BENEFITS:

  • Annual Salary: $50,000 - $60,000
  • Paid vacation, sick/personal leave, holidays and bonus days
  • Comprehensive benefits package includes Employee Health and Life insurance covered 100%, Flexible Spending Plan, Voluntary vision and dental coverage, Pre-tax commuter benefit, 403(b) retirement plan
  • Access to special events and MMDG performances (when available)
  • Access to free and discounted classes at the Dance Center and online
  • Invitations to cultural events extended to staff members by community partners.

APPLICATIONS:

  • Applications accepted through our website – www.mmdg.org/jobs
  • Only candidates selected for an interview will be contacted. No phone calls please.
  • Incomplete submissions will not be considered.
  • You will be asked to submit the following as part of your online application:
    • 1-page Cover Letter addressed to Elizabeth Fox, Chief Financial Officer
    • Complete résumé highlighting relevant experience.
  • The cover letter should include answers to each of the following questions:
    • Why are you interested in working at the Mark Morris Dance Group?
    • The Payroll/HR Administrator must be able to work accurately and efficiently under hard deadlines while also juggling last-minute requests and information. How have you exhibited this skill in your life experience?

DEADLINE:

  • Resumes will be reviewed on a rolling basis; the position will remain open until filled, but preference will be given to candidates who apply before February 1, 2024.
  • Please note that some candidate interviews will be conducted by video using the Zoom (https://zoom.us/) video communications application. Please download the application in advance and have a functioning camera and speaker on your device. MMDG can also provide candidates with reasonable accommodation, if needed.

 
 
EOE Statement We are an Equal Opportunity Employer committed to a diverse workforce and do not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or veteran status. It is the policy of MMDG to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). MMDG does not discriminate against any qualified employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. MMDG makes reasonable accommodation wherever necessary for all employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.  

This position is currently accepting applications.

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