Share Email Opening Apply Now Title Executive Administrator   Description Fleetpulse Executive Administrator Job Description Job Title: Executive Administrator Department: Administration Reports to: CEO Status: Non-Exempt Location: Chicago, IL As of: 11/29/23 Job Summary: The Executive Administrator will oversee the general administrative function and activities of the office. Supervisory Responsibilities: Oversees the day-to-day work activities of the office. Duties/Responsibilities: Answering phone calls and emails from customers and clients and directing them to relevant staff Performs or facilitates maintenance of office equipment, including cleaning, maintenance, and repairs to ensure the office is kept clean and safe. Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents. Oversees petty cash fund. Maintains inventory of office supplies; orders new supplies as needed. Maintains office files; implements an efficient system for other staff to access files and records when needed. Creating and maintaining an office budget and ensuring all employees follow it Planning of any on site meetings and events Performs other related duties as assigned.   Position Requirements Required Skills/Abilities: Ability to type at least 60 words per minute. Extensive knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills, with proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Education and Experience: High school diploma or equivalent required; Bachelor’s degree in office administration or related field preferred. At least three years of administrative and clerical experience required. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Work Environment: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work environment: Employees must be able to travel to and attend the office to work in person, as required. The noise level in the work environment is usually minimal to moderate. Limitations and Disclaimer: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor that are in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills, abilities and/or other characteristics. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.   Post Internal Days 0   This position is currently accepting applications. Apply Now

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