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Accounting Specialist Accounts Payable 

Location Museum of Life and Science  
About the Organization The Museum of Life and Science, one of North Carolina’s top family destinations, has been a beloved Durham institution for 75 years. The Museum features 84 acres of exhibits, experiences, and outdoor exploration, including one of the East Coast's largest butterfly conservatories and a two-story science center. As an accredited zoo, the Museum is home to lemurs, black bears, endangered red wolves, and more than 140 species of live animals, butterflies, and insects. Readers of Durham Magazine, Indy Week, and Carolina Parent have repeatedly named us the top Museum in the Triangle. Charity Navigator rated the Museum, a 501(c3) nonprofit organization, 100 out of 100-- the highest possible score.

Our mission is to create a place of lifelong learning where people of all ages embrace science as a way of knowing about themselves, their community, and their world. The Museum serves our increasingly diverse community with interactive and accessible experiences that build and develop lifelong connections with science, nature, and critical thinking. The Museum partners with NASA, NOAA, the National Science Foundation, Duke University, NC State University, and the University of North Carolina on many research projects and programs.

In addition to an incredible team of co-workers, the Museum provides competitive compensation commensurate with experience, as well as a full array of employee benefits for eligible positions, including a generous 403b retirement plan with employer contributions, health, dental, and vision insurance, flex-spending plans, life insurance, long-term disability insurance, paid vacation and sick leave, nine paid annual holidays, employee appreciation events, and a family membership to the Museum.  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  

Position Objective: Assist the accounting department in providing accurate and timely financial information to enable staff and leadership to advance the mission of the Museum.



  • In all activities, the Accounting Specialist – Accounts Payable is expected to act ethically and with attention to detail that supports the integrity and the timeliness of financial reporting to management, board of directors, government agencies, and grantor organizations.
  • Review all invoices and payment requests for appropriate documentation and approval prior to processing, enter invoices daily into accounting software, including those paid by wire, auto draft, or other cash disbursement methods.
  • Process weekly AP check runs, ensure timely payment of all invoices, obtain signatures for checks, distribute/mail checks accordingly, and upload ACH file to bank’s website.
  • Administer company credit card program by overseeing the timely receipt and activation of new cards, processing card limit changes, and promptly canceling cards upon employee termination, as well as training staff on proper use of the credit card site.
  • Audit and process company credit card accounts, ensuring all necessary receipts and documentation are submitted, and review account coding for accuracy and completeness. Upload credit card data into AP vendor files for posting to the general ledger.
  • Manage vendor 1099 requests and maintenance.
  • Respond to all vendor inquiries and requests.
  • Reconcile vendor statements, research and correct discrepancies as required.
  • Maintain accounts payable files and documentation electronically, timely, and accurately.
  • Maintain electronic files of invoices by status (paid, ready to pay, and needing approvals).
  • Maintain records of sales tax paid by contractors for inclusion in semi-annual sales tax refund requests. Prepare and submit refund requests, allocating taxes to appropriate county and including sales tax paid by contractors on construction projects.
  • Develop and maintain documentation regarding appropriate payables procedures. Train employees and supervisors in such procedures.
  • Reconcile general ledger AP accounts and confirm aging reports are correct.
  • Update various Excel spreadsheets and schedules with internal and external data.
  • Assist the Sr. Accounting Specialist and Controller with special projects and monthly reporting.
  • Backup the Payroll Specialist as needed.
  • Always demonstrate adherence to Museum safety procedures.
  • Engage with Museum visitors in a positive and helpful way to support an enjoyable and safe guest experience.
  • Prioritize the Museum’s values of inclusion and kindness in all interactions with staff, volunteers, and guests.
  • Additional duties as assigned.


Actual Pay Rate: $40,000-$48,000/ annually

Position Requirements


  • Three or more years of accounting experience, with an emphasis in accounts payable
  • Ability to perform tasks with a high degree of accuracy and independence
  • Very strong working knowledge of Microsoft Office, particularly Excel
  • Proficient with accounting software, understand accounting concepts, and comfortable working in a paperless, digital environment
  • Strong attention to detail
  • Knowledge of accounts payable/general ledger systems and procedures, financial chart of accounts, and generally accepted accounting principles
  • Ability to troubleshoot, follow up, and resolve problems with staff from other departments
  • Strong planning, multi-tasking, and organizational skills to balance and prioritize duties
  • Willingness to stay updated on industry trends, best practices, and emerging technologies in accounts payable
  • Excellent communication skills, both written and verbal, for interacting with outside vendors and staff
  • Enthusiasm for supporting staff across the organization



  • Non-profit or government experience
  • Associate degree or higher in accounting or related field
  • Payroll and accounts receivable experience
  • Demonstrated ability to improve workflows and enhance efficiencies
  • Experience with non-profit general ledger software solutions, such as MIP, Sage Intacct, or NetSuite
  • Experience with grant reporting strongly preferred


Shift -not applicable-  
Pay Range $40,000-$48,000/annually  
EOE Statement The Museum of Life and Science is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, religion, creed, age, national origin or ancestry, ethnicity, sex, sexual orientation, gender identity or expression, disability, military or veteran status, or any other category protected by federal, state, or local law. In addition, we will provide reasonable accommodation for individuals with disabilities to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. As an equal opportunity employer, we value the differences and benefits that a diverse culture brings. Join us!
Category Accounting/Finance  

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