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Accounts Payable Specialist 

About the Organization Fully committed to a long term career in banking, and specifically with Northern Credit Union? If so, we are very interested in discussing a great opportunity with you!

Over the past several years, Northern Credit Union has been honored to be named one of the Best Companies to Work for in NY and Best Credit Unions to Work for in the United States. We are a people-first, member-owned growing financial institution with 11 Relationship Centers. Each of our Relationship Centers are conveniently located in Jefferson, Lewis, Onondaga and St. Lawrence counties. Northern provides an opportunity enriched career environment for inspired professionals that consistently demonstrate a selfless and unwavering commitment to our culture and the success of our organization!

As a premier employer, Northern offers a competitive compensation plan; an enthusiastic, team-oriented environment; exciting growth opportunities; a comprehensive training program; and an outstanding benefits package for FT Northern employees including: medical, dental, vision, life and disability, tuition assistance, paid vacations, an incredibly generous 401(K) plan, employee fitness center and much more!


Position Objective:

Through Humble, Hungry, and People Smart attributes, the Accounts Payable Specialist is a hybrid role that blends accounts payable and purchasing support responsibilities. This specialist leads the responsibility for performing a variety of accounts payable and related purchasing duties that allows the Credit Union to serve its members in accordance with Northern’s mission, vision, and strategic direction.

Essential Job Functions:

Proficiently serves as a role model and demonstrates individual commitment to Northern’s Ownership philosophy by:

    1. Exhibiting high energy, a positive attitude, creativity and passion for member service.
    2. Maintaining an active, positive, professional image and reputation for Northern in the community while spreading the Ownership philosophy internally and externally.
    3. Engaging in the recommendation, research, development and implementation of enhancements to further promote Northern’s Culture and the Standard of Excellence for Member Service.
    4. Keeping open communication alive by inspiring owner participation in teams, listening to owner ideas, holding meetings and publishing regular announcements.
    5. Taking every opportunity to build or enhance member relationships and contributing to their financial well-being.

Accurately and efficiently performs accounts payable functions by:

    1. Effectively reviewing and processing vendor invoices.
    2. Reviewing PDF files to create invoices to process, scheduling, inputting required information in GL software Prologue, and paying invoices per department policy.
    3. Consistently reviewing statements to determine if invoices are unpaid and completes required follow-up with vendors and/or department leaders when applicable.
    4. Accurately debiting proper general ledger accounts as authorized by applicable signers.
    5. Processing any overpayment checks received and ensuring they are posted correctly.
    6. Processing any incoming mileage and business expense requests and posting them accordingly.
    7. Processing Northern’s debit card expense account replenishments.
    8. Assisting with the preparation of the Northern’s KLT Corporate Credit Card for payment approval.
    9. Processing payments for approved invoices by check, ACH, wire, or online payment.
    10. Processing Northern’s Real Estate CUSO 1099 commissions daily by ACH.
    11. Proactively recommends process improvements in the Accounts Payable cycle.

Efficiently monitor, resolve and process vendor inquiries relating to payables activity by:

    1. Proactively contacting vendors for billing discrepancies.
    2. Requesting annual W-9 forms from vendors per IRS guidelines.
    3. Recommending vendors to research pricing on for recurring supply orders and facilities expenses by location.
    4. Accurately preparing the annual 1099NEC and MISC forms for vendors to ensure timely filing.
    5. Assisting with the request and input of Vendor ACH information for payments.
    6. Following up with vendors on un-reconciled payments.

Effectively provides support to the Purchasing and Accounts Payable Professional by:

    1. Partnering with internal owners and department leaders on supply ordering.
    2. Assisting with maintaining the physical inventory of assets and tagging system.
    3. Assisting with purchase orders.
    4. Providing support with ROI calculations.

Other Job Functions:

  • Through Ownership Pride, promotes Northern's Core Values throughout the organization. Promotes teamwork within the Credit Union and actively seeks solutions to issues related to member and internal owner expectations.
  • Actively participates in other Credit Union duties, functions, committees, and events as may be reasonably requested, or on a volunteer basis.
  • Provides informed, prompt, professional and accurate communication, service and support to all members and internal owners.
  • Leads and participates in department activities and meetings to maintain awareness, as well as educate others, of Credit Union initiatives, policies, and procedures.
  • Participates in the future of the credit union by offering constructive suggestions that may attract new members and/or enhance product penetration and improve efficiencies.
  • Assists and provides support as needed for the Accounting Manager.
  • Develops and maintains key business relationships with internal and external members, vendors, association groups, and other parties as necessary and appropriate in support of Credit Union programs.
  • Continually identifies and participates in educational programs such as Cornerstone online training resources, schools and/or conferences to develop greater knowledge and expertise in member service. Takes initiative for personal career development and seeks opportunities to learn new skills.
  • Hybrid work environment blended with travel to local relationship center location.
  • After hours and Saturday support overtime may be required.

Qualifications, Skills and Experience:

  • High School graduate or equivalent. Associate degree preferred.
  • 6+ months of related accounts payable experience required.
  • Exceptional member service skills are required: positive solutions focused approach, product and service knowledge, attention to detail, and adherence to operational policies and procedures.
  • The incumbent must be a persuasive communicator with excellent command of verbal and written presentations. Clear communication with internal and external customers through verbal and written correspondence is required along with the ability to effectively develop and motivate people in one-on-one and in small group situations is essential.
  • Strong problem resolution and assertive communication skills in effectively dealing with external vendors, leaders, and internal owners.
  • A significant level of diplomacy is required with a proven ability to work under pressure and remain calm in tense situations with both internal and external members.
  • Proven ability and maturity to handle information in a professional manner is required.
  • Ability to work independently as well as demonstrated ability to work and thrive in a team environment, in addition to a willingness to assist others.
  • Must be a high energy person who is self-motivated, and results oriented and able to work in a fast paced deadline driven environment.

Physical Activities and Requirements of this Position:

Finger Dexterity: Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together. Talking: Especially where one must frequently convey detailed or important Instructions or ideas accurately, loudly, or quickly. Average Hearing: Able to hear average or normal conversations and receive ordinary information. Repetitive Motions: Movements frequently and regularly required using the wrists, hands, and/or fingers. Average Visual Abilities: Average, ordinary, visual acuity necessary to prepare or inspect documents or products or operate office equipment. Physical Strength: Sedentary work; sitting most of the time (almost all office jobs). Working Conditions: No hazardous or significantly unpleasant conditions.

Mental Activities and Requirements of this Position:

Reasoning Ability: Ability to apply logical or scientific thinking to define problems, collect data, establish facts and draw conclusions. Able to interpret a variety of technical instructions and can deal with multiple variables. Mathematics Ability: Ability to compute discount, interest, profit, and loss; commission. Markup and selling price; and ratio, proportion, and percentage. Able to perform very simple algebra. Language Ability: Ability to read periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ability to prepare materials using prescribed format and conforming to all rules of punctuation, grammar, diction, and style. Ability to conduct training, communicate at panel discussions, and make professional presentations.


The base pay range for this position is $18.05 - $23.69 per hour. Exact offers will be determined based on job-related knowledge, skills, and experience.

Position Requirements  
EOE Statement Northern Credit Union is an Affirmative Action/Equal Opportunity Employer. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.  

This position is currently not accepting applications.

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