The Management Trust
Position Title: Operations Administrator
Location: Cathedral Springs, CA at Desert Princess Country Club
Reporting To: Assistant General Manager
Status: Non-Exempt, Full-Time
Salary: $18.00 - $21.00/hr
COMPANY PROFILE:
The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.
EMPLOYEE OWNER POSITION PURPOSE:
The Operations Administrator is responsible for ensuring the smooth and efficient day-to-day administration and execution of multiple operations. The Operations Administrator will work in a cross-functional role assisting with multiple departments within the community with a primary focus on Accounts Receivable.
JOB DUTIES AND RESPONSIBILITIES:
- Processing of Accounts Receivable, AR
- Ongoing reconciliation of Country Club Accounts
- Assist the team in attending to all functions of the Community Office
- Enter a variety of information into computer programs
- Answering phone calls in a professional manner
- Comply with all State, Local and Federal Fair Housing and ADA laws.
- Interface with internal personnel, homeowners, vendors, etc. in a professional manner while ensuring client satisfaction with each interaction
- Collect and count POS cash from the Country Club safe; prepare bank deposits for courier pickup
- Research and resolve POS cash discrepancies as well as reconcile and close account daily
- Copy and file Country Club gift certificates
- Manage petty cash for the HOA and Country Club (distribution and replenishment)
- Issue cash banks for the Food & Beverage/Golf departments and audit banks periodically
- Prepare miscellaneous deposits, journal entries, and monthly utility billing
- Provide backup support for Accounts Payable
- Create and distribute new homeowner files as well as other administrative duties as needed/assigned
- Support the Controller in managing homeowner accounts and member services (i.e. general customer service, statement and other correspondence preparation, etc.)
- Export daily Jonas (POS) general ledger to CSV file for Controller and upload to/update The Management Trust's Accounting software
- Assistance with project implementation.
- Facilitation and maintenance of E.V. Charging Station Project
- Assist management with resident functions and other related activities
- Other duties and special projects as assigned
QUALIFICATIONS:
- Experience and/or education in Accounting/Bookkeeping and Customer Service; bachelor’s degree in accounting highly preferred
- Proficient in Microsoft Word, Excel, and Outlook, and internet browsers
- Ability to quickly grasp new Accounting software
- Ability to work independently and as part of team
- Ability to prioritize and manage multiple projects while meeting deadlines (critical)
- Strong organizational skills, keen attention to detail, and proactive thinking
- Ability to communicate with professionalism and clarity Strong work ethic and commitment to the department/Company's objectives
- Jonas software experience is a plus
SPECIAL POSITION REQUIREMENTS:
ESSENTIAL FUNCTIONS:
- Use standard office equipment, including computer, phone, copier/scanner, etc.
- Be stationary for periods of time
- Relocate up to (25) pounds
- Travel to and from offsite locations
SUPERVISES OTHERS? IF SO, LIST:
SCHEDULE & TRAVEL:
- Monday - Friday 7:30am – 4:00pm
- This position may require occasional long hours to meet business needs
The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.
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We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. We celebrate and support diversity.
The Management Trust reserves the right to modify any job description at any time based on business need.
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