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Recruitment Student Assistant (Open Until Filled) 

About the Organization Associated Students, Inc. (ASI) provides Cal Poly students with opportunities to experience life outside of the classroom through the wide variety of programs and services offered at the Cal Poly Recreation Center, Julian A. McPhee University Union, Orfalea Family and ASI Children's Center, and Cal Poly Sports Complex. Cal Poly students and full-time staff members have the opportunity to work on campus to create quality programs and services for all students. Whether you are looking for a position that supports your academic/professional goals, need to support yourself while at Cal Poly, or are looking to develop your leadership skills, ASI offers a unique and fun work experience for all of our employees. Apply to join our team today!
EOE Statement The Associated Students, Inc. is an Equal Opportunity Employer.

Position Recruitment Student Assistant  
Open Date 11/6/2023  
Close Date  

Recruitment Student Assistant (Business Services)


Definition and Purpose

Under the supervision of the Assistant Coordinator – Human Resources, the Recruitment Student Assistant provides clerical and technical support to ASI Human Resources staff. The Recruitment Student Assistant is responsible for student employee recruitment, selection, orientation, and training. ASI’s Human Resources is responsible for up to 525 student and 115 staff/intermittent employees per year.

ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally, they will work productively as individuals and in groups while communicating effectively.

Educational Requirements and Qualifying Experience

  • Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units at Cal Poly.
  • Course work in Human Resources preferred. Communication Studies, Psychology, Social Science, or Business majors with concentration in Human Resources preferred.
  • Knowledge of Windows based computer systems required (Microsoft Office) and/or recruitment software programs preferred.
  • Excellent communication and organizational skills
  • Ability to work cooperatively with others or independently, as the situation requires.
  • Ability to provide positive customer service.
  • Ability to apply judgment and discretion in performing confidential personnel matters.
  • Ability to be highly organized and have good planning skills.
  • Reliable, self-motivated and work well with minimum supervision.
  • Previous general office or clerical experience.
  • Ability to perform multiple tasks simultaneously.
  • Experience working with high volume fast paced environment.
  • Previous customer service experience preferred.
  • Position specific equipment knowledge.
  • Routine decisions based on specific criteria/guidelines.
  • Ability to be flexible and adapt to change.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere.
  • Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds, specific needs, or limitations.
  • Ability to set personal and professional goals and takes steps to successful completion.


Supervisory Responsibilities

  • None


Essential Duties and Responsibilities

  • Post student positions available in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union.
  • Recruit, conduct interviews and select candidates for all frontline student positions in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union in order to maintain an effective pool of candidates for positions at all times.
  • Assist in recruiting, screening and interviewing applicants; notify applicants of selection or non-selection in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union.
  • Conduct new employee orientations for students and regular staff as needed.
  • Process paperwork for new student employees.
  • Maintain student personnel files.
  • Maintain good customer relations between the student body and ASI; act as liaison between individual departments and student employees.
  • Perform GPA audits of current and prospective student employees.
  • Perform clerical duties, including filing, answering phones and word-processing.
  • Maintain familiarity with evacuation plan for work area.
  • Attend all mandatory meetings, workshops, and retreats.
  • Provide quality customer service for all staff and customers.
  • Awareness of safety concerns and risk management.
  • Maintain prompt hours and follow absence procedures.
  • Maintain a positive working relationship with staff and co-workers.
  • Adhere to and enforce all ASI departmental policies and procedures.
  • Ensure a safe environment for all participants.
  • Commitment to student development and leadership.
  • General office assistance (word processing, filing, mailing, copying).
  • Set up/schedule meetings.
  • Assist with other technical duties as needed.
  • Assist with special projects.
  • Assist with event planning details.
  • Compile daily, weekly, and monthly statistics.
  • Other duties as assigned.


Diversity and Inclusion

  • Recommend and support practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures.
  • Demonstrate awareness of one’s own biases, comfort levels, and various aspects of diversity, equity, and inclusion (DEI).
  • Demonstrate effort to understand each person’s individual and collective role in creating inclusive environments.
  • Participate in trainings and activities provided by ASI as it relates to diversity, equity, and inclusion.


Other Duties and Responsibilities

  • The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.


Period of Employment

Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause.


Compensation and Hours

Pay Rate: $16.00 per hour; maximum 20 hours per week when enrolled in academic classes.

Pay Range: $16.00 per hour - $16.00 per hour

Summer availability required.

The Associated Students, Inc. is an Equal Opportunity Employer.

Date revised: 03/08/2023

Number of Openings 1  
Location Business Services  
Full-Time/Part-Time -unspecified-  
Exempt/Non-Exempt Non-Exempt  
Position Requirements

This position may require sitting, standing, walking, bending over, lifting or carrying up to 25 pounds, repetitive use of hands/arms, and eye/hand coordination.

Environmental factors include working inside, noisy, working with others, working around others, and working alone.

Req Number STU-23-00085  
Shift Details None Specified 

Requires 1-2 hours per day None Specified 

Requires 3-4 hours per day None Specified 

Requires 5-6 hours per day None Specified 

Requires 7+ hours per day None Specified 

This position is currently not accepting applications.

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