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Accounts Receivable and Billing Coordinator 

Position Accounts Receivable and Billing Coordinator  
Full-Time/Part-Time Full-Time  
Base Wage $17.50 - $19.25 based on education and experience  


The Accounts Receivable and Billing Coordinator performs basic bookkeeping and accounting tasks of routine difficulty relating to the collection of fees, billing, maintaining records, and enrollment analysis. The Accounts Receivable and Billing Coordinator is responsible for various assignments, working from instructions. The Accounts Receivable and Billing Coordinator receives assignments from the supervisor, who defines objectives, priorities and deadlines, and assists the employee with unusual situations that do not have clear precedents.

We are passionate about building and sustaining an inclusive and equitable working and learning environment for all children, families, staff, and our communities. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.

Essential Functions include the following. Other duties may be assigned.
Billing and Collections Functions (60%)

  • Oversees collections procedures for child care payments.
  • Answers client inquiries regarding fee payment and billing policies.
  • Produces and submits state and agency billings for Iowa and Illinois child care centers and the Home Child Care Network.
  • Completes billing and reconciliations for private, state, and federal funding sources as assigned. 
  • Prepares monthly billings for child care center families.
  • Produces Home Child Care Network provider payment data.
  • Maintains agency billing and timekeeping software and trains appropriate staff members. (Procare)
  • Produces and submits various monthly, quarterly, semi-annual and annual reports, especially related to collection and billing.
  • With assistance, facilitates payment plans for families where required, such as; problems paying assigned fee, delinquent accounts, etc.
  • Ensures that the billings are calculated correctly and produced in a timely manner.
  • Ensure that required debt payments are made on a timely basis.
  • Manage outstanding receivables and report overdue amounts in a timely manner.
  • Maintains attendance and food program receivables to ensure compliance and accuracy of reporting and billing.
  • Generates, audit and file reports along with supporting documentation.
  • Enact continuous quality improvement processes to improve internal and external customer service to include by not limited to: parent payments, termination of care, payment plans and equity plans.

Accounting Receivable and Assistance Functions (30%)

  • Produces and distribute enrollment reports for all child care centers.
  • Assists in preparing various agency financial status reports.
  • Keeps track of processes accounts and incoming account payments for compliance with financial policies and procedures
  • Performs day to day financial transactions verifying, classifying, computing, posting, and recording accounts receivable data
  • Assists with bank deposits and other related functions, as needed, and servesas back-up support to other functions within the accounting team when necessary.
  • Monitors compliance with generally accepted accounting principles and company procedures.
  • Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
  • Assists with implementation of any new accounting systems and accounting control procedures.
  • Seeks continuous improvement for the organization's accounting operation.

Administrative Functions (10%)

  • Assists the Controller with any accounting functions as needed.
  • Prepares for and assists with annual external audits, including, but not limited to, the following: financial statement, 401(k), and single audit.
  • Makes photocopies, faxes documents, and performs other clerical functions.
  • Assists in the preparation of/prepares correspondence.
  • Attends meetings, trainings, etc. as needed or requested.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. 

Education and Experience – Required: Associate degree in Accounting or an emphasis in Accounting from a college with at least one (1) year experience in Accounts Payable. Minimum two (2) years' relevant experience and/or training required in lieu of degree. Preferred: In addition to required experience and education preferred experience includes two (2) or more years' relevant experience in non-profit environment and/or with Procare software.

Computer Skills - Proficient in Microsoft Suite.

Physical DemandsRegularly required to remain in a stationary position, move or traverse, and use hands, fingers, and vision to operate computers. The employee must be able to lift 10 pounds. Corrected vision and hearing aids may be used to have capacity for normal range required for seeing/hearing others, answering phones, and interacting with others. This position works indoors.

About the Organization Mission

SAL Community Services (SALCS) strengthens children, families, and individuals to build and enhance thriving communities.

About Us

SALCS operates Skip-a-Long Child Development Services - early care and education centers in Iowa and Illinois, The Home Child Care Network - a network of licensed and license-exempt home child care providers in both the Quad Cities and Peoria areas, Open Door - a crisis assistance program funded by IDHS to help individuals and families in crisis navigate local social services, SAL Child Care Connection - the child care resource and referral program in Peoria, IL, the Child Care Resource and Referral of Midwestern Illinois that serves the Illinois Quad Cities and surrounding counties, and Early Head Start Child Care Partnerships that serve Rock Island, Henry, and Mercer Counties in Illinois. SALCS is at the forefront of public policy and issues regarding early care and education and individual and family social services, and is dedicated to making sure all families have what they need to be successful, regardless of financial means.

EOE Statement SAL Community Services is an equal opportunity employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and shall occur without regard to actual or perceived race, creed (including religious dress and grooming practices), color, religion (or for requesting an accommodation for a religious belief), sex, age, ancestry, national origin, genetic information (as defined in Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA)), military status or discharge status, veteran status, qualified disabled veteran status, sexual orientation, gender identity or gender expression, transgenderism, marital status, citizenship status, familial status, physical or mental disability (or for requesting an accommodation for a disability), association with a disabled person(s), medical condition (including HIV or AIDS status, cancer related or genetic characteristics) arrest record (unless doing so violates contractual, funding, or licensing requirements), order of protection status, pregnancy (including conditions related to childbirth or breast feeding), homelessness or any other characteristic protected by applicable federal, state, or local law.  
Location Administration Office  
Exempt/Non-Exempt Non-Exempt  
Open Date 10/1/2023  

This position is currently not accepting applications.

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