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Title

Administrative Coordinator 

Location City of Griffin  
Description

The purpose of this position is to provide administrative support to the Griffin Police Department. Success in this position contributes to efficiency and effectiveness of department operations. Essential duties include:

  • Answers telephone and greets visitors; provides information and assistance.
  • Receives customer complaints and inquiries; resolves or forwards to appropriate personnel
  • Prepares correspondence, memoranda, forms, related invoices, expense reports, check requisitions, purchase or work orders,
  • Prepares agenda, budgeting and other supporting documents for departmental and other requested meetings.
  • Maintains department supply inventory; reorders as needed.
  • Receives and processes incoming mail and shipments.
  • Processes open record requests in compliance with Georgia Open Records Act requirements; attends related training as required.
  • Maintains department personnel files.
  • Processes weekly timesheets for division personnel; maintains holiday, vacation and sick leave time.
  • Renews all necessary permits, user agreements and the animal shelter license.
  • Researches and retrieves incident and accident reports, videotapes or photographs for the District Attorney or State Solicitor for trials; runs criminal and driver histories.
  • Receives and distributes subpoenas.
  • Attends and records minutes of COMSTAT meetings; types and distributes minutes as appropriate.
  • Processes background checks for potential employees.
  • Maintains and destroys documents according to appropriate records retention schedules; maintains log of destroyed documents.
  • Serves as liaison between the department and the Office of Risk Management for all employee injury and accident reports.
  • Serves as the department’s Terminal Agency Coordinator; completes required training and maintains required certification; trains and certifies department personnel; maintains certification files and records; organizes and completes the audit process; supervises record validations; responds to related after-hours emergencies.
  •  

 
Position Requirements
  • Knowledge of modern office principles, and departmental and City policies and procedures.
  • Skill in the analysis of problems and the development and implementation of solutions.
  • Skill in the preparation of clear and precise administrative reports.
  • Skill in oral and written communication, and public and interpersonal relations.
  • Skill in planning, prioritizing and organizing workflow and related correspondence.
  • Skill in the use of office equipment including telephone, two-way radio, scanner, fax machine, copier.
  • High school diploma or GED.
  • Ability to read, write, and perform mathematical calculations.
  • Ability to type a minimum of 40 words per minute.
  • Ability to use a computer with proficiency in the use of Microsoft Office to include Word, Excel, PowerPoint, and Outlook.
  • Basic computing skills including usage of communications, inventory, ticketing systems.
  • Minimum of four years of customer service experience.
  • Sufficient experience to understand the basic principles relevant to the major duties of the position, generally associated with a minimum of four years of experience in a secretarial environment.
  • Experience with duties specific to police department administrative practices preferred.
  • Experienced with payroll systems prefrred.
  • Experience with GCIC database preferred.

 
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
EOE Statement The City of Griffin is an Equal Opportunity Employer and provides equal employment to all people in aspects of employer-employee relations without discrimination with regard to race, color, religion, marital status, gender, gender identity, sexual orientation, national origin, age, physical or mental disability, genetic information, or past or present membership in the Uniformed Services, applicants to the Uniformed Services, any protected concerted activity or any other legally protected status.

The City of Griffin is also proud to have the following Diversity and Inclusion Statement:
The City of Griffin is committed to a work environment that values and supports diversity and inclusion. Together, we strive to enrich our diversity and promote acceptance of the differences of others. We believe diversity strengthens our workforce and inclusion allows us to grow together. This growth will strengthen our work environment, our government, and our ability to serve our citizens.  
Hourly Rate of Pay $16.41 with competitive benefits package including generous pension plan  
About the Organization The City of Griffin recognizes that a quality, comprehensive pay and benefits package is a critical component in retaining skilled and seasoned employees, as well as recruiting new talent when needed. If you are seeking a fulfilling and rewarding place to work and are willing to work hard, we are the place for you!


"The City of Griffin shall be a model of excellence in local government: a safe, well planned community with equal opportunity for all." ~ Vision Statement

"In partnership with our community, the mission of the City of Griffin is to protect and enhance the quality of life by providing a high level of service in an efficient and responsive manner for all the citizens." ~ Mission Statement  

This position is currently not accepting applications.

To search for an open position, please go to http://CITYOFGRIFFIN.appone.com



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