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Staff Scheduler 

Work With Us  
About the Organization Find a career, not just a job at Masonic Homes Kentucky. Our team includes more than 600 professionals in fields such as nursing, hospitality, childcare and more. We would love to have you part of our team - passionate people, inspiring lives.

We earned the Great Place to Work certification based on extensive ratings provided by our employees in anonymous surveys. A summary of these ratings can be found at  
Masonic Values Remarkable Service, Passion, Growth and Innovation  
Benefits PayActiv; access to your paycheck in advance of payday; Supplies always in stock; Staff to resident ratio; Only 1 weekend per month required; Live support by a physician  

Masonic Homes Kentucky is certified as a Great Place to Work® and is a leader in senior living communities providing a full range of lifestyles and services for independent living, assisted living, personal and skilled care. We are a Great Place to Work in Kentucky and recently certified as a great workplace by the independent analysts at Great Place to Work®. We earned this credential based on extensive ratings provided by our employees in anonymous surveys. A summary of these ratings can be found at

We are looking for a steady, multi-tasker to join us in our mission to enhance the lives of aging adults and their families. This role is at the center of the business and has the critically important responsibility of connecting our caregiving workforce with the needs of our senior clients in order to ensure that the highest quality care is provided. Scheduling is coordinated based on budget and census. This position is also responsible for directing and evaluating the work of our Caregivers.

The Staff Scheduling Coordinator must thrive in a fast-paced environment, be able to motivate and inspire a team and effectively respond to the changing needs of the seniors we serve.

Job Responsibilities:

  • Assists with attendance tracking, including maintaining tardy and absence calendars.
  • Reports to Director of Nursing all employees with excess tardiness or absenteeism in accordance with policy.
  • Documents emloyee and Agency cancellations and follows up appropriately.
  • Maintains an updated PRN list and distributes to required staff. 
  • Works with Human Resources and Director of Nursing when scheduling modified work duty employees in accordance with work restrictions and policy.
  • Assists employees in accurate completion of forms (i.e. leave and day off requests, time cards, etc) pertinent to scheduling and staffing.
  • Completes bi-weekly nursing shift schedules coordinating requests to ensure appropriate coverage of units. Completes and posts work sheets/time schedules.
  • Performs miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
  • Works cooperatively with residents, residents' representatives, facility staff, physicians, consultants and ancillary service providers.
  • Answers employee calls regarding staffing/scheduling functions. Prepares written correspondence as necessary, including staff grievances pertaining to scheduling.
  • Ensures newly hired nursing staff has schedules on day of orientation.
  • Consults with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
  • Makes recommendations to Director of Nursing concerning staffing and scheduling issues.
  • Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility.
  • Ensures administrative functions are carried out promptly for an efficient operation. Assists in standardizing the methods in which work will be accomplished.
  • Coordinates services provided by Agencie and maintains Agency records (sign-in forms, staffing needs, contracts and counseling).
  • Observes Residents' Rights and safety policies at all times.
  • Attends in-service training programs and staffing conferences as needed.
  • Comes to work as scheduled and consistently demonstrate dependability and punctuality.
  • Other duties as assigned, performed in an effective, timely and professional manner.

Ideal Experiences Include:

  • Be self-motivated and results driven - assumes personal responsibility for achieving goals
  • Effectively organizes work by anticipating needs and priorities
  • Maintains high visibility and availability while in the office
  • Handle multiple demands and meet competing deadlines
  • Recognizes and understands customer needs and executes duties in a manner that exceeds customer expectations
  • Deals with work-related problems, pressure, and stress in a professional and positive manner
  • Interested in working with people; listens and provides solutions that assist others
  • Works collaboratively and persuasively with other members of the administrative and caregiving team to promote quality healthcare
  • Projects a concerned, professional attitude towards department staff and external customers
  • Be flexible - quickly and easily adjust to changing situation
  • Excellent phone and interpersonal skills; able to be diplomatic
Position Requirements


  • High School Diploma
  • Must be a licensed CNA in the state of Kentucky.
  • Staff scheduling experience with long term care background preferred.
  • Experience using electronic scheduling software is a must. Specific experience using SmartLinx preferred.
Category Nursing  
Location Sam Swope Care Center at Masonic Home Louisville, KY  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Req Number NUR-23-00197  
Work Day(s) Monday,Tuesday,Wednesday,Thursday,Friday 

Start Time Varies 

End Time Varies 

Tags #nursing, #RN, #LPN, #CNA, #CMT, #scheduling, #longtermcare, #agingservices  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status,sexual orientation, gender identity or any other characteristic protected by law.  

This position is currently accepting applications.

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