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Administrative Assistant II - Development & Marketing. 

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance.

To learn more about the agency, please visit our website at: For frequently asked questions, please click here:  
Req Number CLE-23-00012  
Location CAS (Trenton, NJ)  
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Category Clerical  

JOB SUMMARY                   

The administrative assistant supports the Development & Marketing Team to ensure organizational and financial stability.


Work with the Director of Development & Marketing to:           

  • Oversee Development & Marketing budgets.
  • Utilize the eTapestry, donor database.
  • Scheduling and calendar management.
  • Assist with day-to-day operations.
  • Responsible for managing department activities.


Work with the Development & Marketing Team to:

  • Provide support and backup to the Data Management Specialist.
  • Enter online donations and update donor records in eTapestry.
  • Create and distribute meeting agendas, reminders, and minutes.
  • Proofread, print, assemble and distribute agency materials and collateral.
  • Manage time and attendance in NovaTime.
  • Organize and coordinate Days of Caring.
  • Perform all other duties as assigned.



  • Must be a strong team player with an extensive understanding of office administrative procedures and development functions. 
  • Strategic multitasking and resourcefulness.
  • Must have impeccable organizational skills, along with excellent attention to detail and a strong willingness to learn.
  • Superb written and verbal communication skills with the ability to remain calm under pressure.
  • Outstanding interpersonal skills with good judgment and the ability to maintain discretion appropriately.
  • Extensive knowledge of Microsoft Outlook, Word, and Excel.
Position Requirements


MINIMUM QUALIFICATIONS:  Associate degree and/or work equivalent.



Exempt/Non-Exempt Non-Exempt  
Weekly Work Hours 35 hrs  
Proposed Salary $45,000 - $48,000  
Schedule M-F 8:30 am - 4:00pm 

This position is currently accepting applications.

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