Share Email Opening Title Private Events Curator  About the Organization Created in 1978 by Baron Philippe de Rothschild and Robert Mondavi, Opus One remains committed to realizing our founders' dream of bringing to life one unique wine that expresses the seamlessly blended personality and character of each family. With a great sense of pride in our work to realize this dream, the people of Opus One bring profound dedication and unsurpassed attention to detail in our daily work. We care deeply for the quality of our relationships within the winery, with our trade partners and with our customers.   Description COMPANY OVERVIEW Created in 1978 by Baron Philippe de Rothschild and Robert Mondavi, Opus One remains committed to realizing our founders’ dream of bringing to life one unique wine that expresses the seamlessly blended personality and character of each family. With a great sense of pride in our work to realize this dream, the people of Opus One bring profound dedication and unsurpassed attention to detail in our daily work. We care deeply for the quality of our relationships within the winery, with our trade partners and with our customers. SUMMARY Reflecting the spirit, grace, and uncompromising hospitality of the Founders, the Private Events Curator is responsible for booking, staffing, and overseeing all aspects of special events at Opus One Winery. These events include, but are not limited to: private events, trade events, membership events as well as internal events. The Private Events Curator must ensure events and activities are executed in a professional manner that reflects the standards of Opus One. The Private Events Curator offers exceptional customer service while remaining calm and courteous with an affable demeanor going above and beyond to create special lasting relationships with our guests. All events must be executed in a way that results in the complete satisfaction of the guests. Essential Duties and Responsibilities include but are not limited to the following. Event Planning: Collaborate with external and internal clients and serve as the primary contact in the planning and execution of all winery events. Initiate prompt, proactive communication with internal stakeholders, including the Executive Chef, Guest Relations Supervisor, Director of Hospitality, and Senior Management, where necessary seek senior management approval in accordance with company policies. Observe and implement new event concepts, techniques, and trends where appropriate for Opus One. Maintain and update the Events Calendar and Commerce 7 on a regular basis so it accurately reflects all tentative and confirmed bookings. Conduct on-site visits with event organizers and vendors as needed. Collaborate with Guest Relations Supervisor to schedule Guest Relations staff to pour wine for events. Assess needs for additional support and schedule Opus One on-call waitstaff and/or additional temporary waitstaff accordingly. If not using in-house materials, secure all necessary rental equipment or materials needed by using preferred vendors, and rental companies. Produce all invitations and menus as needed for the events, record all RSVPs, and collect and record in CRM all special requirements of guests for food sensitivities or other special needs. Determine the wine requirements for each event, ordering wine when necessary and initiating purchasing for special event functions, including special kitchen or service supplies and special event “take-away” gifts. Create the annual events budget, with support from the Director of Hospitality and Financial Planning & Analysis Manager. If necessary, secure all permits required by Napa County for special events. Process all deposits and subsequent payments, record details and submit invoices for payment. Ensure that safety standards are maintained and that proper security measures, especially those required by fire or county code, are complied with by all staff, including temporary staff. Events Outreach Negotiate contracts and develop new and maintain existing relationships with key vendors that provide Opus One with quality services and products. Attend regular industry events for networking purposes. (i.e. WCSEP, MPI, etc.). Engage in the winery community and local VIP events, and work with Guest Relations to establish relationships with peers in our competitive set of wineries; Bay Area luxury hotels’ & resorts’ concierges; visiting guests; and destination management companies in the Bay Area to create a network and pipeline for event leads and inquiries. Events Execution Lead pre-event meeting with the service team and review the Banquet Event Order with the chefs and service team upon their arrival including winemaking and executive staff that will be involved in the event as appropriate. Identify event-critical tasks, assign responsibility within the service team, encourage problem-solving disciplines by setting an example, and manage the flow and progress of the service team during the event. Supervise and act as event lead for all events, acting as Host/Captain and serving wine or food when needed. Plan and direct on-call servers and other waitstaff by monitoring their work and taking corrective action when necessary. Oversee all events and delegate assignments as necessary to ensure they are completed on schedule, with precision, and within budget. Initiate and manage all event contracts in TripleSeat with special attention to ensuring legal and use permit compliance. Maintain a complete inventory list of all culinary and event equipment, linens, tableware, flatware, and crystal and replace damaged items when required. Events Reporting & Analysis Document and analyze event costs and pricing for each event to provide detailed records for planning purposes. Create event flow paperwork in TripleSeat, outlining load in, set up, execution (including welcome remarks, speaking moments, and wine introductions), and breakdown, which will be reviewed with the VP of Communications and Guest Relations, Executive Chef, Director of Hospitality and Retail Supervisor at weekly events meeting. Review and analyze controllable event costs to stay within the annual budget. Provide monthly event summaries to the Director of Hospitality with opportunities for executional or vendor improvement, and review details that may be especially successful for future events. Achieve revenue goals as determined in the Annual Plan. Other Provide support to the Director of Hospitality by hosting guest experiences and tastings as necessary. Actively promote a positive working environment and foster a culture of excellence through teamwork, experience, dedication, and poise during all events. Maintain, update, and expand knowledge of viticulture and enology by participating in educational training offered by Opus One and by outside sources. Speak knowledgeably about all Opus One representatives, distributors, retailers, and vintages offered for sale at the winery or anywhere in the world, knowing details about Opus One or related merchandise to better assist the customer in the selection of wine or wine-related items. COMPETENCIES Demonstrate a history of being a strong team player. Thorough planning skills are a must with excellent attention to detail and an eye for design. Represent Opus One fittingly through polite effective communication and follow through. Demonstrate active listening skills and excellent verbal communication skills. Serve as a role model for peers and colleagues by valuing differences and striving for understanding. Professional, personable, and welcoming, with excellent hospitality and customer service focus. Demonstrate and maintain a strong attention to detail and remain calm under pressure. Show the ability to pivot and modify direction as needed due to unplanned circumstances.   Position Requirements QUALIFICATIONS Five (5) years of related experience in the hospitality industry (winery, resort/hotel, restaurant) and/or luxury sales, management or operational experience B.A or B.S degree in Event Management, Business, Public Relations, Marketing or similar. Strong retail sales/public relations skills and experience Understanding, desire, and ability to represent Opus One in order to promote our wine and image. Skilled in collaborating across multiple departments with flexibility and the ability to solve problems. Strong knowledge and proficiency in data software: Microsoft Office Suite (required), and Microsoft Dynamics CRM, Commerce7, MS skills, TripleSeat and All Seated. Clear communication skills and comfortable working within all levels of the organization. PREFERRED QUALIFICATIONS MBA in Event Management or Business discipline preferred. Foreign language skills (French, Japanese, German, Spanish, or Italian). Knowledge of viticulture, and winemaking. SAFETY DUTIES AND RESPONSIBILITIES Accident prevention shall be considered of primary importance in all phases of job responsibilities. Follow all company policies and procedures including job safety, safety rules, and regulations. Assist management to always provide safe and healthy working conditions. Immediately report all unsafe conditions, work-related accidents, and illnesses to the Safety Manager and supervisor. OUR COMMITMENTS SUSTAINABILITY: Opus One Winery is committed to doing its part to ensure a sustainable future and improve the environmental well-being of our community. We will continue to ensure minimal impact by continually evaluating our environmental performance and working to improve our program whenever necessary with integrity and purity of focus. COMPENSATION: Base Compensation Range: $35.00 – $45.00 Hourly USD* Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Opus One Winery is proud to be an equal-opportunity employer. We celebrate and welcome diversity and are committed to creating an inclusive environment. * The base compensation range is the base salary only. In addition to base compensation, all roles are eligible for individual performance bonuses and company bonuses that range from role to role. Some roles may also be eligible for overtime pay. Individual compensation packages are based on factors unique to each candidate, such as skills, experience, qualifications, and tenure with Opus One. We understand that benefits are also an important piece of your total compensation package. To learn more about our total compensation package, benefits and perks Opus One Winery has to offer, please visit our careers page.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Exempt/Non-Exempt Non-Exempt   Full-Time/Part-Time Full-Time   This position is currently not accepting applications. 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