JOB SUMMARY: Responsible for administrative processes, special projects and for providing general administrative support on-site to the HR team with the primary functions within the HR department. This position often requires the use of independent judgment and initiative to plan and execute functions.
ESSENTIAL FUNCTIONS:
Creates and maintains HR files
Assigns and deactivates gas pins for employees driving agency vehicles
Prepares letters and other documents using word processing, spreadsheet, or database
Notification and updating of driver’s licenses and abstracts, and running annual checks
Assists with personnel audits and follows up on missing documentation
Handles confidential information
Assists with data-entry, benefits enrollment as needed, general reports, HR inquiries, HRIS information look-ups, and special projects as assigned
Processes unemployment claims and hearings and provides wage verification
Assists with distribution of labor law posters
Proofreads documents as needed
Processes life insurance enrollments and terminations and file accordingly
Assists with ordering service awards and dept. supplies / furniture as needed
Assists with meeting minutes as needed
Acts as a front desk relief staff
Provides recruitment support – reference checking, credentialing, job postings, resume screening, etc.
Other related duties as assigned
OTHER DUTIES: Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, mass mailings, audits, filing, career fair, dept. events, internal cross-training, admin. coverage during staff’s vacation, etc.) Collaborate with HR team regularly on assignments and tasks as assigned.
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