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Administrative Assistant I - HR. 

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance.

To learn more about the agency, please visit our website at: For frequently asked questions, please click here:  
Req Number HUM-23-00002  
Location CAS (Trenton, NJ)  
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Category Human Resources  

JOB SUMMARY:      Responsible for administrative processes, special projects and for providing general administrative support on-site to the HR team with the primary functions within the HR department.  This position often requires the use of independent judgment and initiative to plan and execute functions.


Prepares reports, memos, letters and other documents using word processing, spreadsheet, database, or presentation software

Creates and maintains HR files

Assigns and deactivates gas pins for employees driving agency vehicles

Notification and updating of driver’s licenses and abstracts, and running annual checks

Assists with personnel audits and follow ups on missing documentation and filing

Handles confidential information

Assists with benefits enrollment as needed, general reports, and HR inquiries, data entry, HRIS information look-ups, and special projects as assigned

Processes unemployment claims and hearings and provides wage verification

Assists with labor law posters’ distribution

Proofreads documents as needed

Processes life insurance enrollments and terminations and file accordingly

Assists with ordering service awards and dept. supplies / furniture as requested

Assists with meeting minutes as needed

Acts as a front desk relief staff

Provides recruitment support – reference checking, credentialing, job postings, resume screening, etc.

Other related duties as assigned

OTHER DUTIES:   Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, mass mailings, audits, filing, career fair, dept. events, internal cross-training, admin. coverage during staff’s vacation, etc.)  Collaborate with HR team regularly on assignments and tasks as assigned.


Position Requirements


HS diploma with 3 years’ related administrative experience.  Prior HR experience preferred.


Exceptional organizational skills, strong team player, attention to detail, and the ability to handle multiple projects independently.  Show initiative and interpersonal skills demonstrating a high standard for customer service.  Proficient in Microsoft office products.  Good verbal and written communication skills.  Excellent follow-up skills, prioritizing and meeting deadlines, and strong willingness to learn.



Exempt/Non-Exempt Non-Exempt  
Weekly Work Hours 35  
Proposed Salary $21/hr.  
Schedule 8:30a to 4p, onsite 

This position is currently not accepting applications.

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