Share Email Opening Title Donor Events and Stewardship Specialist  Description Are you passionate about fostering meaningful connections and making a tangible impact on cultural institutions? The Arizona-Sonora Desert Museum is excited to announce a fantastic opportunity to join our team as a Donor Events and Stewardship Specialist. If you are enthusiastic about donor engagement, event coordination, and driving philanthropic success, we encourage you to apply and be a vital part of our mission. _______________________ Position Description Job Title: Donor Events and Stewardship Specialist Department: Philanthropy Supervisor: Director of Philanthropy FLSA Status: Exempt Compensation: Anticipated Starting Salary $41K-46K per year, plus a comprehensive benefit package which includes medical, dental, vision, employer-funded health reimbursement account, life and LTD insurance, medical and dependent care flexible spending accounts, 403(b) retirement plan with Roth option, complimentary membership and guest passes, paid holidays, personal business time, sick leave, and vacation. Summary The Donor Events and Stewardship Specialist works under the direction of the Director of Philanthropy and is a key member of the Philanthropy and Development Team who plays an important role in the Desert Museum achieving its annual funding objectives. Key responsibilities include: event coordination and planning; donor stewardship activities, administrative duties, data input and tracking, identifying, qualifying, cultivating, soliciting, and communicating with donors, business, and foundation funders; entering data about, tracking, and reporting on donors and donations; and meeting and exceeding annual revenue goals. Essential Duties and Responsibilities include the following. Other duties may be assigned. General Activities Lead in planning and implementing the annual Desert Museum Gala fundraiser, a large-scale event. Communicate with and coordinate with internal departments, external vendors, donors, businesses and funders, to plan and execute successful events. Lead the creation of strategy, plans, and implementation of stewardship activities; create meaningful donor experiences that foster ongoing engagement and lasting relationships with the Desert Museum. Enact comprehensive donor stewardship activities and donor relations, including reporting gift impact, follow-ups, recognition, acknowledgement, and giving societies. Plan and coordinate on-site and off-site donor cultivation, solicitation, and stewardship events and activities, track RSVPs, and respond to all donor, guest, and attendee communications in a timely and professional manner. Export, sort, and maintain Excel tracking lists, write auction item descriptions, enter repetitive data into software, conduct mail merges and create address labels for mailings, track expenditures and submit reconciliations, collect all necessary vendor documentation, take and edit photos, post on social media. Acquire and maintain a sound understanding of the Desert Museum’s history and communication style; use that familiarity to edit and update communications collateral for print, eBlasts, and social media. Track and research donor questions, resolve complaints, and provide other information to donors in person, on the phone, by email, and in writing. Maintain strict confidentiality of all information, with particular emphasis on donor and donation information. Database Activities Work in Blackbaud Raiser’s Edge NXT donor database system. Maintain accurate and current donor tracking and acknowledgement systems (including data entry of donor information and gifts; documentation of all identification, qualification, screening, cultivation, solicitation, actions, and stewardship activities; generation of donor acknowledgement letters; and articulation of gift impact and benefits to funders), ensure timely data entry and acknowledgement of gifts, and develop all analytical and tracking reports needed by Philanthropy Department and other end-users. Supervisory Responsibilities This job has no supervisory responsibilities, but aids in coaching and coordinating work of temporary employees and volunteers. ____________________ Please note: Application review will begin immediately and will continue until the position is filled. If offered a position, you will be required to successfully complete a pre-employment drug screen & criminal background check as final conditions of employment.   Position Requirements Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associate's degree or equivalent, preferably in philanthropy, communications, or business Previous experience in nonprofit fundraising, stewardship, and large-scale events Computer Skills To perform this job successfully, an individual should be proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); charity auction software; donor management software (Blackbaud Raiser's Edge NXT is a plus), email marketing software, Internet-based donor research, e-communications, and experience with social media platforms. Mathematical Skills Ability to calculate figures and amounts such as fair market value, tax deductible amounts, discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to professionally deal with high-stress situations and deadlines. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, professional email communications, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, donors, members, and the general public. Knowledge, Skills and Abilities Strong event coordination skills Knowledge of fundraising techniques and strategies Strong organizational skills, including meeting deadlines, prioritizing tasks, and experience managing multiple priorities and projects at once Demonstrated project planning and management skills, demonstrating detail orientation, accuracy of information, timeliness, and ability to work under pressure Strong written and verbal communications skills; ability to edit and write clearly, articulately, and persuasively Superior interpersonal skills, with the ability to develop high-quality relationships with diverse groups of people including supervisor, leadership, peers, volunteers, prospects, and donors Demonstrated ability to calmly switch gears when priorities and objectives change, and willingness to accept responsibility and accountability in a role that is demanding and requires a high level of energy and professionalism Demonstrated ability to work both collaboratively, as well as independently with little supervision while balancing the need to provide key information and updates to leadership Willingness and availability to work a flexible schedule, including nights and weekends when necessary, as well as work remotely Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee is frequently required to use hands to handle, or feel. The employee is occasionally required to stand, walk and sit. The employee must occasionally lift and/or move up to 25 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Events can have loud crowds and noise. __________________ The above description reflects a general overview of the responsibilities, reporting relationships and position requirements for this job classification. It is not intended to be a complete description of all duties and requirements that may be inherent in the position. The Arizona-Sonora Desert Museum is a drug and alcohol free workplace and participates in E-Verify.   EOE Statement We are an equal opportunity employer with a strong commitment to diversity and inclusion. For this position, we are seeking candidates who are U.S. citizens or permanent green card holders. We believe that inclusive teams with diverse perspectives are essential to our success and encourage applicants from all backgrounds to apply, within the remit of the eligibility criteria.   Open Date 8/29/2023   This position is currently not accepting applications. To search for an open position, please go to http://ArizonaDesertMuseum.appone.com

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