BAY AREA TRANSPORTATION AUTHORITY JOB DESCRIPTION
Supervised By: Director of Human Resources
Supervises: No Supervisory Responsibility
Pay Scale: Administrative Level 6 ($59,586-$69,641)
Under the direct supervision of the Director of Human Resources, performs a variety of human resources, administrative and clerical services to ensure efficient and accurate record keeping for the department. Processes payroll, administers employee benefits, reconciles benefit payments, and assists with general HR duties and record keeping.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
In support of the Director of Human Resources, acquires a general working knowledge of all HR department processes and procedures.
Ensures timely completion of all new hire I-9s and recertifications as needed.
Coordinates and participates in the recruitment, testing, interviewing, selection, and onboarding of applicants.
Plans and conducts new employee orientation.
Assists with development and implementation of personnel policies and procedures.
Conducts organization wide annual training and Route to Excellence customer service training.
Coordinates with department managers to identify training needs and establish necessary training programs.
Assists the Director of Human Resources in managing the Drug and Alcohol Testing Program.
Administers and maintains Workers’ Compensation and all other fringe benefits.
Maintains human resource filing systems, computer system data transfers, system backups and data management.
Develops, maintains and assists in the implementation of up-to-date personnel policies and procedures.
Conducts employee exit interviews and processes all exit related paperwork.
Conducts employee surveys on a quarterly basis or as needed.
Acts as the backup for payroll as necessary.
Maintains an active presence in the development and coaching of personnel.
Maintains seniority lists for bargaining unit personnel.
Collaborates with other departments, and/or the Executive Director, on special projects.
Attends meetings and makes presentations as requested.
Performs related work as required.
Required Knowledge, Skills, Abilities, and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Bachelor’s degree or the equivalent in human resources, business administration, or related field.
Three to five years of progressively more responsible experience in human resources related functions
Must have broad knowledge of various laws and regulations pertaining to human resource management.
Considerable knowledge of Microsoft Internet Explorer and Microsoft Office programs, specifically Word, Outlook and Excel.
Ability to maintain accurate records, self audit and correct errors, create reports and perform mathematical computations with accuracy.
Ability to oversee goals and projects and ensure they are completed in a timely manner.
Ability to communicate effectively and present ideas orally and in writing.
Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with the public, other employees, vendors and customers.
Ability to critically assess situations and solve problems, maintain confidentiality and work effectively under stress, within deadlines and changes in work priorities.
In addition to the above requirements, all positions require the ability to read, write, speak and understand the English language as necessary for the position; the ability to follow written and oral instructions and the ability to interact positively with other employees and members of the public. Employees are also expected to possess and maintain a record of orderly, law-abiding citizenship, sobriety, integrity, and loyalty as it pertains to and reflects upon their employment. Employees must be physically and mentally able to perform the essential duties of their position without excessive absences.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office and field setting, stand, sit, stoop and kneel, use hands to finger, handle or feel and reach with hands and arms. The employee must lift and/or move items of moderate to heavy weight.
The typical work environment of this job is an office setting where the noise level is moderate and sometimes loud.
It is the policy of the Authority that all employees in this job classification are employed at the will of the Authority and may resign or be dismissed with or without cause or notice at any time during employment.
FLSA – Non-Exempt – Administration