Share Email Opening Apply Now Title Administrative Assistant Health Department  EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Category Healthcare   Description LOWER ELWHA KLALLAM TRIBE Job Description Administrative Assistant OVERVIEW: To provide administrative and secretarial support to the Health Services Director and Health Department Management Staff. WORK LOCATION: Lower Elwha Family Health Department SUPERVISED BY: Health Services Director POSITION STATUS: Full time with benefits SALARY LEVEL: $27.63 - $30.00, Salary WORK SCHEDULE: Monday-Friday, 8:00am-5:00pm, work schedule may vary at times ESSENTIAL FUNCTIONS OF JOB: Complete projects requiring coordination with managers, supervisors, and staff to assist with new programs and initiatives, conducting research and special projects. Type correspondence for the Health Director, and other management or supervisor to include word processing/typing of letter, memos, forms, policies and procedures (includes handling of confidential information).Maintain CONFIDENTIAL information for the Health Department. Track and process contracts, agreements and amendments from all agencies according to our contract tracking procedures. Monitors grants and contracts to maintain budgets and implementation are in compliance. Maintain and manage all Management Team Meetings, which includes: scheduling plus distributing meeting minutes to all management staff. Provide assistance to management/supervisors with LEKT Human Resources on boarding and off boarding procedures which may include: hiring process, PAF processing, Annual/90 day review processing, resignations, license/ education verification, provider credentialing and privileging, assigning and documenting required training for new staff. Provides assistance with AAAHC accreditation requirements. Maintain Accounts Payable Maintains meeting minutes and provides backup for the Staff Meeting coordinator. Review personnel records for completeness, accuracy, and compliance with regulation. Process and prepare business and government forms. Will work cooperatively with both internal and external customers. Other duties as assigned. DESIRED QUALIFICATIONS: Must have at least five years' experience of clerical support, health related administration, accounting skills, grants management or secretarial level experience. Must have at least 5 years supervisory experience that follows Human Resources Policy and Procedures. Ability to interface well with all departments of the Tribe and to represent the Health Department in a highly professional manner. Commitment to maintain the highest level of confidentiality. Ability to Multi-task under pressure. Must have customer oriented communication skills; both verbal and written including good spelling and grammar. Must have above average computer skills. Knowledge of computer based programs used in office settings. E.g. PowerPoint, Excel, Microsoft word, and Electronic Health Records Must have strength in editing and proofing skills. Must be able to comply with the Lower Elwha Klallam Tribe Drug Free workplace policies; must pass UA testing prior to employment. Must be able to pass a criminal background check according to LEKT policies and procedures. Valid Washington State driver license and insurable driving record. High School diploma or GED. Knowledge, Skills, Abilities Required by Position: Demonstrate experience in administrative support and leadership skills. Working knowledge of local community needs and resources. Working knowledge of federal and state regulatory environment. Diplomacy and human relation skills required. PHYSICAL REQUIREMENTS: Often physically demanding, this includes sitting for long periods or moving constantly to complete the daily tasks. A reasonable amount of driving is required. Occasional out of town/state travel lasting up to 5 days required. OTHER CONSIDERATIONS: Ability to apply principles of secretarial and administrative support in daily practice. Ability to act quickly in emergency situations. Balancing attention to detail with a 'bigger picture' perspective. As with all positions of the Lower Elwha Klallam Tribe this position is Indian Preference in hiring In accordance with Section 203 of the Employee Handbook.   Position Requirements   Full-Time/Part-Time Full-Time   Shift -not applicable-   Close Date   Number of Openings 1   Open Date 7/14/2023   Location Lower Elwha Health Clinic   About the Organization Information ---- about Lower Elwha Klallam Tribe   This position is currently accepting applications. 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