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Title

Chief of Staff, Application Close: August 15, 2023 
Ministry Team Office of the GMP  
Reports To General Minister and President  
FLSA Status Exempt  
Salary Grade 12  
Full-Time/Part-Time Full-Time  
Category National and Global Ministries, Cleveland, Ohio  
Starting Salary $110,000 - $130,000  
Description

GENERAL PURPOSE OF POSITION: Serve as principle administrative executive reporting to the General Minister & President. Offer critical advice on strategic initiatives and provide essential day-to-day administrative leadership as the primary information resource regarding matters related to the President’s Office. Support strategic integration, implementation, and promotion of initiatives in the Office of the General Minister and President. Facilitate strategic collaboration among the National and other UCC settings to ensure overall implementation of a cohesive UCC vision plan. Advise GMP and provide extensive professional assistance and recommendations on UCC matters with attention to the diversity within the denomination. Enhance effectiveness and efficiency of the OGMP.

 

The success of this role demands a strong office presence and ability to represent the OGMP as needed. Must have ability to innovate, think strategically and conceptually, multi-task, give attention to details and organization, and communicate efficiently. Position requires extremely high level of professionalism, sound and mature judgment, and collegiality. Must have proven ability to advise senior leaders effectively, proven success in developing collaborative relationships across diverse constituencies as well as excellent verbal and written communication skills.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

 

Strategic Planning and Alignment

  • Work with GMP to set strategic priorities and direct focus and metrics for success, revisiting metrics regularly and evaluating progress against them.
  • Provide support to the GMP in the development of a strategic/tactical initiative for the denomination.
  • Lead ongoing strategic planning processes for the National setting by acting as project manager and ensuring alignment with the GMP, AGM’s and leadership team.
  • Help determine key performance indicators, leveraging and updating dashboards as needed, and evaluating progress toward accomplishing metrics.
  • Engage the Ministry Advisory Council and Mission Planning Council members as active advocates and change agents toward accomplishing strategic vision.
  • Facilitate collaborative strategy that engages Executive Associates who oversee the administration of other national office areas on behalf of Officers of the Church in cohesive thought leadership towards efficient centralized operations.
  • Promote the overall objectives of the GMP through strategic planning including agenda recommendations for Mission Planning Council and the United Church Board of Directors.
  • Review proposed policies and procedures to advise the GMP on adoption and/or implementation.
  • Assure implementation of programs developed and initiated by the GMP.
  • Develop and maintain relationships in the Greater Cleveland area and in Ohio, connecting the OGMP to local opportunities, needs and concerns for UCC participation.
  • Develop initial draft responses to correspondence as needed.
  • Develop initial draft issue statements.

 

Project Management

  • Coordinate the facilitation of large, often cross-functional, organization-wide projects or initiatives, ensuring they align with missional priorities; bring together important stakeholders and help drive decisions.
  • Research, perform benchmarking, analyze data, and make recommendations.
  • Propose the creation of new systems and processes to streamline operations.
  • Coordinate and oversee special projects and special events.

 

Hiring and Management

  • In partnership with Director of HR, facilitate administrative functions of the hiring process for leadership roles reporting to the GMP.
  • Manage and supervise other OGMP staff, with specific scope of responsibility for Executive Assistant to GMP, Center for Analytics, Research & Development, and Data (CARDD), and Office of Philanthropy, Technology, Identity and Communication (OPTIC).

 

Direct Support of the GMP/CEO

  • Work with the GMP and the Chief Financial Officer on preparation of annual budget.
  • Serve on and staff the GMP’s senior staff meetings, ensuring follow-through on action items. Work directly with senior leaders on day-to-day issues, special projects and urgent problems to design solutions and implement programs.
  • Direct communications for the GMP Office including routine emails, speaking requests, and requests for information. Work with GMP and Executive Assistant to ensure effective and efficient systems, processes, and checklists to manage the large volume of communications coming into the GMP Office. Handle press relations for the GMP Office.
  • In partnership with Executive Assistant, facilitate the strategic management of GMP’s time and consideration of external opportunities, including long-term travel and meeting plans, assessing their fit against priorities.
  • Serve as gatekeeper ensuring the GMP’s involvement in project or decision-making processes, both internal and external, takes place at key times where input and authority are most needed ensuring excellent stewardship of GMP’s capacity.
  • Prepare for and follow up on meetings, ensuring GMP has all pertinent contextual information necessary.
  • Manage internal and external communications essential to the GMP.
  • Ensure appropriate follow up of all tasks assigned to the GMP, including General Synod and United Church Board requests.
  • Serve as primary liaison to the Cleveland community, staying abreast of community needs and representing the UCC when needed.
  • Attend meetings on behalf of the GMP as needed.

 

Meeting and Event Preparation

  • Coordinate agendas for GMP approval before advisory team and board meetings.
  • Organize retreats, conferences, and other special events as necessary.
  • Other responsibilities as assigned.
 
Position Requirements

MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and/or abilities required to perform successfully in this position.

  • Master’s degree or equivalent in a relevant discipline, preferably in such areas as divinity, sociology, MBA or MPA.
  • Demonstrated experience effectively executing work in an executive office.
  • Must be accurate and detail-oriented with outstanding organizational abilities.
  • Ability to take initiative and use sound judgment to reach logical conclusions in non-routine matters.
  • Ability to take initiative and use sound judgment to reach logical conclusions in non-routing matters.
  • Ability to multi-task in an environment of frequent interruptions.
  • A clear understanding and experience with handling confidential information and maintaining confidentiality of sensitive information.
  • Member of local church of the United Church of Christ, preferred.
  • Commitment to and theological understanding of mission in its broad range of concerns; ability to articulate and witness to one’s faith perspective.
  • Ability to work with non-UCC leaders in social justice areas, ecumenical leaders of other Christian denominations and religious leaders of all faith traditions.
  • Extensive knowledge and understanding of the polity and structures of the United Church of Christ.
  • Understanding of and commitment to diversity from a biblical/theological perspective.
  • Desire and sensitivity to work in diverse racial, ethnic, cultural and religious settings with commitment to diversity in the workplace as well as in one’s understanding of mission.
  • Demonstrated ability to work collaboratively and collegially as well as independently.
  • Demonstrated written and oral English language skills, including ability to conceptualize and develop print resources; public speaking skills and knowledge of a second language when applicable.
  • Demonstrated administrative skills.
  • Competency in leadership planning, development and training.
  • Proven computer and software use skills, especially MS Office Suite.
  • Ability to travel as necessary.

OTHER:

There is an expectation of 4 days/week in the office.

COVID-19 vaccination is required for employment and proof of record will be requested during the onboarding process.

 

This job description is not intended to be a complete list of all duties and responsibilities required for the position and is subject to review and change at any time in accordance with the needs of the ministry. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility.

 

It is expected that the person who holds this position will conduct themselves in a manner consistent with the policies of the UCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the UCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources.

 
Comprehensive Benefits Package Employer paid health, dental, life, retirement benefits.  
Application Deadline August 15, 2023  
About the Organization The United Church of Christ



Our faith is 2000 years old. Our thinking is not.



We believe in God's Continuing Testament.

We believe in Extravagant Welcome

We believe the church's mission is to Change Lives



 
EOE Statement The United Church of Christ National Setting celebrates diversity and an inclusive environment for all employees. We are committed to a workforce that is representative, at all job levels, of the broad spectrum of our diverse society. We endeavor to recruit employees from backgrounds that vary by race, color, national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, marital status, genetic information, past, present or future service in the uniformed services, religion, or any other legally protected characteristic under applicable federal, state or local law. We are proud to be a multicultural, multiracial, open and affirming, accessible to all, equal opportunity employer.  

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