Assistant Director - Student Engagement and Assessment
Definition and Purpose
Under the direct supervision of the ASI Executive Director, the Assistant Director – Student Engagement and Assessment is responsible for overseeing the programmatic, staff and student functions within ASI Events and the ASI Craft Center. The Assistant Director – Student Engagement and Assessment work in partnership with the ASI Executive Director to provide administrative oversight and support to the Cal Poly Rose Float Program and oversee ASI’s global assessment efforts, including strategic planning, program review, and on-going assessment.
Additionally, all ASI employees are responsible for upholding the core values of the organization including but not limited to exhibiting professional behavior, acting as a role model to others, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in area of specialization, and working together as a team.
Educational and Qualifying Experience, Skills, Licenses, Credentials
- Graduation from a four-year college or university
- Minimum three (3) years' experience, five (5) years preferred that demonstrates the ability to perform the essential functions of the job.
- One (1) year of professional student services experience.
- Demonstrated proficiency in assessment methodologies and experience in conducting comprehensive organizational assessments.
- Experience in budgeting and fiscal management.
- Supervisory experience required.
- Thorough knowledge of correct English grammar, spelling, and punctuation.
- General knowledge of office methods, equipment, procedures, and practices.
- Knowledge of Windows-based computer systems.
- Ability to effectively communicate both orally and written; strong public speaking ability.
- Demonstrated skills in group supervision/leadership.
- Ability to gather and analyze complex data and situations in order to draw valid conclusions and make appropriate recommendations.
- Excellent organizational skills and the ability to coordinate multiple projects and meet deadlines.
- Working knowledge of safety standards and procedures.
- Working knowledge and understanding of financial record-keeping methods, procedures, and practices.
- Demonstrated ability to adapt to organizational, procedural, policy, and technological changes.
- Ability to interpret, communicate, and apply administrative regulations, codes, policies, procedures, and precedents.
- Knowledge of public and business administration including organizational, fiscal, and personnel management.
- Awareness of student programming trends.
- Ability to plan, organize, and lead others to work collaboratively to meet project and organizational goals.
- Strong understanding of Marketing & PR and social media for corporate communications.
- Ability to work well with others on diverse teams.
- Ability to work with diverse populations and those with special limitations or needs.
- Ability to establish and maintain a cooperative working relationship with staff, students, faculty and others.
- Ability to effectively interact with a diverse campus population and a wide range of campus entities.
- Directly supervise the Coordinator I – ASI Programs, Coordinator I – Rose Float, Intermittent Craft Center Technician, and Assessment Student Assistants.
- Oversee supervision of all subordinate staff in the ASI Events and ASI Craft Center programs.
- Facilitate meetings, conduct performance evaluations, establish goals, and monitor day-to-day operations.
Essential Duties and Responsibilities
Global Duties and Responsibilities
- Develop, analyze, and implement policies and procedures for programs and services within areas of responsibility.
- Develop, prepare, and monitor the final budget for specific program areas.
- Develop and implement program meetings, retreats, and workshops for staff/volunteer training and development.
- Respond directly to participant/customer concerns and problems.
- Navigate, understand, and advise on ASI and university related issues.
- Advise students individually or in groups on varied and complex matters.
- Use professional judgment, discretion, and in-depth knowledge of ASI, University, and CSU policies with regard to access to confidential records and sensitive information.
- Establish long term vision and monitor progress towards goals for ASI Events.
- Oversee all aspects of ASI Events programming, ensuring a diverse and engaging calendar of activities.
- Ensure effective collaboration with student organizations, campus departments, and external partners to successfully execute events for Cal Poly students.
- Oversee the management, production, marketing, promotion, and evaluation of ASI Events.
- Ensure compliance with risk management protocols and policies to mitigate potential hazards and ensure the safety of event participants.
- Ensure comprehensive marketing strategies are used to promote ASI Events programs, ensuring maximum outreach and attendance.Support the collaborative efforts of ASI Events with on and off campus entities.
ASI Craft Center
- Develop and implement a dynamic programming schedule for the ASI Craft Center, ensuring a diverse range of activities that align with the interests and needs of the campus community.
- Oversee the day-to-day operations of the Craft Center, including purchasing, inventory, and point of sale administration.
- Ensure a safe and inclusive environment for all users while complying with safety and risk management protocols.
- Train and supervise student employees and instructors, providing guidance and support in their roles and ensuring they have the necessary knowledge and skills to perform the required duties of their position.
- Develop and oversee training programs for users on the proper and safe use of Craft Center equipment, tools, and materials, ensuring adherence to safety guidelines and protocols.
- Oversee Craft Center equipment, coordinating repairs, replacements, and purchases as needed to ensure a well-equipped and functional space.
- Foster a collaborative and inclusive environment within the Craft Center, encouraging cross-disciplinary interactions and promoting a sense of community among users.
- Stay informed about emerging trends, technologies, and practices in Craft Center programming, safety, and training, incorporating innovative approaches to enhance the Craft Center experience.
- Collaborate with campus departments, faculty, and student organizations to develop partnerships and facilitate collaborative projects that integrate the Craft Center into academic and co-curricular life.
- Develop and implement policies and procedures for Craft Center operations, safety, and risk management, ensuring compliance with relevant regulations and guidelines.
- Evaluate and assess the effectiveness of Craft Center programs, services, and operations, collecting feedback from users and stakeholders, and making recommendations for continuous improvement.
Cal Poly Rose Float
- Support Coordinator I – Rose Float with administering the financial, contractual, and safety/risk management components of the Cal Poly Rose Float Program.
- In partnership with the Coordinator I – Rose Float, develop and implement strategies to promote and publicize the Cal Poly Universities Rose Float Program, leveraging various marketing and communication channels to enhance visibility and support.
- Evaluate and assess the program's effectiveness, collect feedback from stakeholders, and work with the Coordinator I – Rose Float to implement improvements to enhance the overall experience and success of the Rose Float Program.
Assessment and Planning
- Oversee global assessment, evaluation, and planning efforts by administering a comprehensive, continual, and multi-dimensional assessment program of student learning outcomes and evaluation of ASI global programs, services, and managed facilities.
- Develop and maintain ASI’s standard of transparency and clear communication by collecting, organizing, and analyzing multiple internal and external data sources and disseminating the information among ASI and campus constituents and stakeholders.
- Provide leadership of the assessment process by communicating the purposes of assessment, assisting departments in the development and delineation of assessment plans, assisting in the selection of appropriate measures and methods for assessing outcomes, and analyzing and communicating the results of assessments conducted.
- In conjunction with the ASI Executive Director, coordinate and lead ASI’s Strategic Plan efforts.
- Participate in the overall ASI assessment planning and goal setting.
Diversity and Inclusion
- Identify and implement practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures.
- Develop, implement, and monitor programs that promote diversity and inclusion within the organization.
- Develop training and initiatives to create and foster an open and inclusive environment.
- Regularly communicate internal and external diversity and inclusion initiatives, events, and progress.
- Identify, build, and sustain community partnerships to support corporate diversity and inclusion projects/plans/initiatives and business strategies.
Other Duties and Responsibilities
- Represent ASI on committees as appropriate.
- Attend and participate in meetings as necessary.
- Ensure continuous professional development.
- The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
- Other duties as assigned.
This position is subject to a background check (including criminal records) as well as National Address Locater (Social Security Number [SSN] Trace), 7-year County Criminal Search in each county and/or state the applicant lived in based on the SSN Trace, National Criminal Database Search, Name Search, Employment Verification (All employers in past 7 years) and Education Verification (Highest Degree). Credit Reports, Motor Vehicle Record Check and Professional License Verification may also be required based upon the essential functions of the position.
- Annual Pay Range: $90,432.12 - $144,691.39
- Annual Starting Salary: $90,432.12
- Premium Overtime: No
- Shift Differential: No
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Long Term Disability Insurance
- Public Employees’ Retirement System (CalPERS)
- Social Security (FICA)
- Paid State Holidays
- Vacation Time
- Sick Leave
- Personal Holiday
- Birthday Holiday
- Workers’ Compensation Insurance
- Unemployment Insurance
Date of Last Equity Review 01/01/2022
Date revised: 7/3/2023
The Associated Students, Inc. is an Equal Opportunity Employer.