Share Email Opening Title Meeting Planner  About the Organization BETAH is a certified small business that focuses on projects and partners addressing issues of social equity, sustainable communities, and healthy populations. As a team of diversely talented professionals, we make a difference every day-for our clients, for the citizens they serve, and for the communities in which we live. At BETAH, we approach our work with passion, creativity, and resolve. Client confidence and satisfaction are the measures of our success. BETAH is comprised of experts from a variety of fields-including communications, marketing, management, event planning, and technology. We unite diverse talents into a shared commitment to excellence.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Description Meeting Planner The position is currently remote, but some supported events take place in the Washington, DC Metro Area. The ability to work on-site in the DC area is a requirement. The candidate must be proficient with virtual meeting management but also experienced with hybrid and in-person events and able to travel within 50 miles of DC. BETAH Associates, Inc., (BETAH) is an award-winning professional services firm with a track record of providing exceptional client experiences. Our core competencies are communications and creative services, meeting and event management, and peer-review services. We are a minority- and woman-owned small business that has been recognized twice on Inc. Magazine's list of fastest-growing companies in the nation. We are passionate about providing services that enhance health and quality of life for others. We are an equal opportunity employer dedicated to diversity, a strong work ethic, and community-oriented values. We have an immediate opening for a full-time Meeting Planner. This position leads logistical planning efforts for face-to-face, hybrid, and virtual conferences, meetings, and events. Specific responsibilities will vary according to individual event requirements. Essential, Knowledge, Duties & Responsibilities The following essential meeting planning and project management responsibilities include, but are not limited to: · Leads the designing, planning, and delivery of face-to-face, hybrid and virtual meetings and events. · Manages all the logistical tasks necessary for events that regularly exceed client expectations. · Assists in the development of event budgets. · Develops detailed event-specific task and project work plans. · Works with clients to design events to achieve desired goals, outcomes, and objectives. · Facilitates client kick-off, internal, and external planning meetings. · Manages the flow of tasks for events. · Coordinates site selection and supplier selection. · Leads contract negotiations and prepares supplier agreements and contracts for clients review and approval. · Prepares client meeting facilities for both in-person and hybrid events. · Reviews and approves BEOs and supplier orders. · Oversees and manages venue and supplier activities onsite. · Experience managing the accreditation process for CEUs and CMEs. · Prepares Zoom Meeting Pro and Zoom Webinar rooms for client meetings. · Prepares Zoom registration pages for events and provides regular client updates. · Serves as point of contact for meeting participants and speakers. · Provides technical support assistance to hybrid and digital meeting participants. · Assists with arranging travel, lodging and transportation for meeting participants, speakers, staff and clients. · Develops participant communications for internal and client approval. · Works with speakers to obtain, format and load presentations for events. · Assists with developing online registration, tracking registration and providing registration reports. · Works with clients to develop meeting materials. · Finalizes any additional post-meeting tasks - distribute thank you letters, event surveys, etc. · Monitors event expenditures. · Reconciles expenditures with event budget. · Coordinates payment of suppliers and venues. · Provides detailed notes and meeting summaries of planning activities. · Provides lessons learned after events with recommendations for future events.   Position Requirements Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill, and/or ability required. General Skills · Ability to manage multiple tasks effectively. · Ability to work independently, as a self-starter, and within short timeframes. · Ability to work as part of a team. · Attention to detail including deadlines and quality control. · Strong written and verbal communication skills. · Demonstrated meeting planning skills. · Good computer skills in a Windows environment (MS Office - Word, Excel). · Good understanding of digital meeting and webinar tools such as Zoom and Microsoft Teams. · Able to plan and execute both on-site and hybrid meetings in the Washington, DC area. · Good knowledge of educational, profession, association, or government event planning requirements. Education and Experience · Bachelor’s degree in hospitality management, business, marketing, public relations, or communications. · CMP, DES, CEM, or CGMP certification desired. · 3 to 5 years of related experience and/or training; or equivalent combination of education and experience.   Full-Time/Part-Time Full-Time   Salary Range   Position Meeting Planner   Close Date   Location Hybrid Work Location   This position is currently not accepting applications. 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